SoHo Executive Assistant & Office Experience Lead

Modern Life; San Francisco (CA); Hybrid; USD 90,000 - 110,000; Full time

Benefits offered by this job

Equity

Full benefits package

Flexible Friday remote option

Job summary

Modern Life in SoHo, NYC is hiring an Executive Assistant & Office Manager to be the operational heartbeat of our office. You will support the CEO and create an environment that our team, guests, and candidates love walking into.

You’ll handle calendar, travel, inbox, events, and office operations, partnering with recruiters and vendors to keep the space running smoothly and welcoming for meetings, interviews, and daily interactions.

Qualifications

• Excellent written communication with clients and investors.

Responsibilities

• Manage the CEO's calendar, travel, and inbox; protect focus time.
• Prepare meetings with agendas and background materials.
• Submit expense reports and reconcile corporate card.
• Host guests, new hires, and candidates; manage office operations.
• Coordinate interviews and logistics with recruiter; maintain vendor relations.
• Book events, spaces, vendors; organize lunches and team events.
• Keep office common areas tidy and stocked; receive mail weekly.

Skills

Written communication

Discretion

Responsiveness

Organization

Office experience 1–3 yrs

SoHo in-office 4 days

Hospitality mindset

Tools

Slack

Gmail

Google Calendar

Zoom

Ramp

Job description

Modern Life in SoHo, NYC is hiring an Executive Assistant & Office Manager to be the operational heartbeat of our office. You will support the CEO and create an environment that our team, guests, and candidates love walking into.

You’ll handle calendar, travel, inbox, events, and office operations, partnering with recruiters and vendors to keep the space running smoothly and welcoming for meetings, interviews, and daily interactions.