SoHo Onsite Admin & Office Assistant | Fintech Startup

Vise; New York (NY); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Unlimited PTO

Equity options

401k with matching

Health insurance (approx. $1 medical)

Job summary

Vise is seeking an Administrative & Office Assistant to keep our SoHo NYC office running smoothly and to support recruiting coordination and executive scheduling. This onsite role in our NYC SoHo office is ideal for a proactive multitasker.

You will own day-to-day operations, assist with onboarding and coordinate an office move planned for early 2027, while supporting executives and the People team. Competitive salary, equity, and strong benefits are offered.

Qualifications

• 3+ years in an office administration or EA role at a tech startup.
• 1+ year in office operations such as vendor management and liaising with property managers.
• Experience with G‑Suite, Google Calendar, Slack, Claude and various AI tools.
• Strong organizational, time-management and attention to detail.
• Excellent written and verbal communication; professional with staff and candidates.
• Proactive problem-solver with ability to manage multiple priorities.

Responsibilities

• Oversee day-to-day office operations: ordering and restocking supplies, snacks and beverages.
• Enhance onboarding: swag, desk prep and onboarding plans for new hires.
• Coordinate an office move planned for early 2027 with numerous departments.
• Assist executives with calendar management, travel and meeting coordination.
• Communicate professionally with candidates, executives and clients on schedules.
• Manage interview/meeting schedules and confirm logistics in advance.
• Support People Team with Greenhouse administration and data hygiene.
• Coordinate logistics for internal/external meetings including room bookings.

Skills

Office administration

Executive scheduling

Vendor management

G Suite & Google Calendar

Communication

Multi-tasking

ATS familiarity

Tools

Greenhouse

Slack

Claude

Google Calendar

G Suite

Job description

Vise is seeking an Administrative & Office Assistant to keep our SoHo NYC office running smoothly and to support recruiting coordination and executive scheduling. This onsite role in our NYC SoHo office is ideal for a proactive multitasker.

You will own day-to-day operations, assist with onboarding and coordinate an office move planned for early 2027, while supporting executives and the People team. Competitive salary, equity, and strong benefits are offered.