Executive Office & Events Coordinator — SoHo

Modern Life; New York (NY); Hybrid; USD 65,000 - 80,000; Full time

Benefits offered by this job

Equity

Full benefits

Job summary

Modern Life in SoHo, New York City, is seeking an Office & Executive Coordinator to be the operational heartbeat of our office. You’ll support our CEO and shape an environment that our team, guests, and candidates love entering each day.

You’ll own the CEO’s calendar, manage travel, coordinate interviews, and handle office operations, onboarding, and events. This role requires strong communication, discretion, and hospitality, with in-office presence four days a week.

Qualifications

• Excellent written communication; professional emails to clients and investors.
• Discretion with sensitive information.
• Highly responsive during business hours.
• Exceptional organization and attention to detail.
• 1–3 years of professional office experience.
• Ability to be in the SoHo office four days a week.
• Warm, hospitality-oriented mindset.
• Experience in hospitality or events is a plus.

Responsibilities

• Own the CEO’s calendar and travel arrangements.
• Manage CEO inbox and prioritize responses.
• Support office operations and vendor relations.
• Greet guests and manage interview coordination.
• Coordinate internal team events and office logistics.
• Organize snacks, mail, onboarding, and weekly team lunches.
• Book meeting spaces and handle event logistics.

Skills

Excellent written communication

Discretion

Responsive to messages

Exceptional organization

1–3 years professional experience

Office management / EA experience

Ability to be in SoHo office four days

Hospitality mindset

Tools

Slack

Gmail

Google Calendar

Zoom

Ramp

Job description

Modern Life in SoHo, New York City, is seeking an Office & Executive Coordinator to be the operational heartbeat of our office. You’ll support our CEO and shape an environment that our team, guests, and candidates love entering each day.

You’ll own the CEO’s calendar, manage travel, coordinate interviews, and handle office operations, onboarding, and events. This role requires strong communication, discretion, and hospitality, with in-office presence four days a week.