Executive Assistant & Office Manager – SoHo Startup

HRB; New York (NY); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

Great benefits

Discretionary bonus

Job summary

HRB, a boutique healthcare startup in SoHo, seeks a catch-all Executive Assistant/Office Manager/Receptionist to support the CEO and CTO with calendar management, travel planning, expenses, and special projects in a fast-paced environment.

This in-office role requires 2–4+ years of administrative experience, superb written and verbal communication, strong Microsoft Office skills, confidentiality, and a proactive, detail-oriented approach.

Qualifications

• 2–4+ years of administrative support experience, preferably in a startup.
• Excellent written and verbal communication skills.
• Excellent knowledge of administrative procedures.
• Detail-oriented, organized and punctual.
• Proactive, able to take initiative and work independently or with a team.
• Proficient with Microsoft Suite and maintain confidentiality.

Responsibilities

• Organize and coordinate meetings, conferences, and travel arrangements.
• Maintain a high-volume schedule and calendar.
• Prepare and submit expenses reports.
• Screen calls, provide information, take messages and schedule appointments.
• Prepare correspondence, documents and presentations.
• Greet guests and accept deliveries.
• Assist with office moves and vendor coordination.
• Coordinate with clients for events and functions as needed.
• Provide general office assistance including daily operations.

Skills

Executive support

Office management

Calendar management

Travel coordination

Communications

Tools

Microsoft Office

Job description

HRB, a boutique healthcare startup in SoHo, seeks a catch-all Executive Assistant/Office Manager/Receptionist to support the CEO and CTO with calendar management, travel planning, expenses, and special projects in a fast-paced environment.

This in-office role requires 2–4+ years of administrative experience, superb written and verbal communication, strong Microsoft Office skills, confidentiality, and a proactive, detail-oriented approach.