Small-Business Admin & Bookkeeping Lead

PLACE Inc.; Ilexhurst (FL); On-site; USD 40,000 - 52,000; Part time

Benefits offered by this job

401(k) matching

Company parties

Employee discounts

Flexible schedule

Free uniforms

Paid time off

Job summary

PLACE Inc. in the Bradenton/Anna Maria Island area is seeking a Business Administrative & Bookkeeping Coordinator to handle licensing, renewals, and back-office tasks for several local businesses operating under separate entities.

This role requires hands-on experience with bookkeeping, licensing, government portals, and administrative recordkeeping, with the owner relying on accurate and timely processing.

Qualifications

• Experience handling business licensing, permitting, and regulatory compliance.
• Experience navigating city, county, state, and government portals.
• Bookkeeping and financial recordkeeping.
• Accounts payable and bill management.
• Experience for a small business or multiple entities.
• Florida licensing, permitting knowledge preferred.

Responsibilities

• Maintain bookkeeping records for multiple entities.
• Enter, categorize, and reconcile transactions.
• Manage accounts payable and bill payments.
• Organize invoices, receipts, statements, and records.
• Work with QuickBooks and prepare information for our accountant/CPA.
• Keep the books and records of each entity properly separated.
• Handle business license applications and renewals.
• Navigate licensing portals and renewal deadlines.
• Communicate with government agencies when necessary.
• Maintain insurance certificates, vendor documentation, and other paperwork.
• Communicate with vendors, accountants, and government offices.
• Maintain organized digital and physical files.
• Create and maintain a calendar for deadlines and renewals.
• Handle general administrative projects and follow through to completion.

Skills

Bookkeeping

Licensing & Permits

Government portals

QuickBooks

Accounts payable

Administrative management

Tools

QuickBooks

Job description

PLACE Inc. in the Bradenton/Anna Maria Island area is seeking a Business Administrative & Bookkeeping Coordinator to handle licensing, renewals, and back-office tasks for several local businesses operating under separate entities.

This role requires hands-on experience with bookkeeping, licensing, government portals, and administrative recordkeeping, with the owner relying on accurate and timely processing.