Site Operations & Training Coordinator

AppleOne Employment Services; Dayton (OH); On-site; USD 38,000 - 48,000; Full time

Job summary

AppleOne Employment Services is seeking a highly organized Administrative Assistant to support operations at our Dayton, Ohio manufacturing site. The role focuses on admin support, document control, training coordination, and ordering consumables to keep daily activities efficient and compliant.

You will partner with site leadership, coordinate visits and training, manage LMS and records, and help streamline workflows in a fast-paced production environment.

Qualifications

• Associate degree in Business Administration or equivalent experience.
• Minimum of 3 years of administrative support experience, preferably within a manufacturing or operations environment.
• Proficient in Microsoft Office Suite; experience with LMS, SAP, and document control systems.

Responsibilities

• Provide administrative and clerical support to the Operations Leadership Team and site personnel.
• Coordinate site visits including scheduling conference rooms, arranging catering, and managing visitor logistics.
• Manage and maintain email distribution lists, organizational charts, and databases to ensure accuracy and effectiveness of communication.
• Serve as the site's Learning Management System Key User and primary training coordinator.
• Maintain employee training records and learning assignments to ensure compliance with corporate, regulatory, and site requirements.
• Issue onboarding and refresher training assignments and track completion status.
• Monitor training metrics and generate reports on compliance, upcoming expirations, overdue training, and completion rates.
• Support onboarding activities by coordinating new employee training requirements and documentation.
• Maintain site document control processes, ensuring procedures, forms, work instructions, and records are accurate, current, and properly archived.
• Coordinate document revisions, approvals, and distribution in accordance with company standards and quality requirements.
• Support electronic and hard-copy record retention processes and ensure compliance with established document control requirements.

Skills

Organizational skills

Communication

Multitasking

Education

Associate degree in Business Administration or equivalent experience

Tools

Microsoft Office Suite

Learning Management Systems

SAP

Document control systems

Job description

AppleOne Employment Services is seeking a highly organized Administrative Assistant to support operations at our Dayton, Ohio manufacturing site. The role focuses on admin support, document control, training coordination, and ordering consumables to keep daily activities efficient and compliant.

You will partner with site leadership, coordinate visits and training, manage LMS and records, and help streamline workflows in a fast-paced production environment.