Site Events Lead: Logistics & Coordination

Computer Task; City of Albany (NY); Sur place; USD 45 000 - 70 000; Plein temps

Résumé du poste

CTG, a Cegeka company, is seeking a Site Events Coordinator in Albany, NY to plan, coordinate, and manage site visits, employee events, and meetings from planning through execution. You will oversee logistics, budgets, registrations, and vendor relationships, ensuring smooth on-site operations.

The role requires 2+ years of event coordination experience, strong vendor relationships, and excellent written and verbal English skills. Occasional after-hours support may be needed.

Qualifications

• 2+ years of experience coordinating events, meetings, corporate functions, hospitality operations, or related activities.
• Experience leading committees, volunteers, or cross-functional teams.
• Demonstrated ability to manage multiple projects, priorities, and deadlines simultaneously.
• Experience coordinating vendors, catering, facilities, audiovisual services, and other event logistics.
• Ability to work onsite in Albany, NY and occasionally support events outside standard business hours.

Responsabilités

• Coordinate and manage site visits, customer visits, employee events, meetings, and special programs from planning through completion.
• Plan and oversee event logistics, including venue selection, room setup, catering, refreshments, audiovisual needs, and event materials.
• Manage relationships with venues, vendors, caterers, and service providers.
• Develop event timelines, schedules, communication plans, and registration processes.
• Recruit, organize, and lead event planning committee members and volunteers.
• Facilitate planning meetings and ensure event objectives, milestones, and deadlines are met.
• Monitor event budgets and track expenses.
• Coordinate attendee registrations, guest communications, and on-site logistics.
• Ensure meeting rooms and event spaces are properly prepared and configured.
• Proactively identify and resolve issues to support successful event execution.
• Conduct post-event evaluations and recommend process improvements.
• Occasionally support events outside of standard business hours.

Connaissances

Event Planning

Project Management

Vendor Management

Leadership

Customer Service

Communication

Attention to Detail

Formation

Bachelor's degree in Event Management or related field

Outils

Outlook

Teams

Excel

PowerPoint

Vendor management

Event logistics

Description du poste

CTG, a Cegeka company, is seeking a Site Events Coordinator in Albany, NY to plan, coordinate, and manage site visits, employee events, and meetings from planning through execution. You will oversee logistics, budgets, registrations, and vendor relationships, ensuring smooth on-site operations.

The role requires 2+ years of event coordination experience, strong vendor relationships, and excellent written and verbal English skills. Occasional after-hours support may be needed.