Events Coordinator - Onsite & Logistics Lead (Hybrid, NYC)

TEKsystems; New York (NY); Hybrid; USD 41,000 - 58,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability coverage

Time Off (PTO)

Job summary

TEKsystems is seeking a highly organized Events Coordinator to support planning and execution of our nationwide event portfolio. You will work closely with the Head of B2B & Corporate Events on logistics, client communications, and onsite coordination.

This contract role based in New York, NY offers hybrid work and a pay range of $30.00–$42.00 per hour, with benefits and eligibility based on role and tenure.

Qualifications

• Supports the full event lifecycle from planning to post-event wrap-up.
• Attends client prep calls, documents notes, action items, and keeps records in HubSpot.
• Coordinates with Creative, Content, and Editorial teams for merch, programming, and client needs.
• Manages domestic and international logistics, including shipping, customs, and freight when needed.
• Supports onsite execution, including load-in/out, setup, and troubleshooting.

Responsibilities

• Travel to events as needed to support logistics and serve as onsite lead for select events.
• Communicate updates, timelines, risks, and next steps to internal stakeholders while handling multiple events.
• Maintain event-specific documentation, timelines, and operational trackers.
• Track vendor invoices in partnership with Finance.
• Support post-event reporting and identify process improvements as programs grow.

Skills

Event coordination

Logistics management

Vendor coordination

On-site support

HubSpot

Client communications

Tools

HubSpot

Job description

TEKsystems is seeking a highly organized Events Coordinator to support planning and execution of our nationwide event portfolio. You will work closely with the Head of B2B & Corporate Events on logistics, client communications, and onsite coordination.

This contract role based in New York, NY offers hybrid work and a pay range of $30.00–$42.00 per hour, with benefits and eligibility based on role and tenure.