Events Operations Coordinator: End-to-End Logistics

LabCentral, Inc.; Cambridge (MA); Hybrid; USD 57,000 - 74,000; Full time

Benefits offered by this job

Medical and dental premiums

Disability & life insurance

Flexible vacation

Parental leave (3 months)

401K match

Transportation reimbursements

Health & wellness reimbursements

Technology stipend

Professional growth stipend

Vibrant work environment

Job summary

LabCentral, Inc. in Cambridge, MA seeks an Events Operations Specialist to own end-to-end event logistics, build run-of-show documents, and be the on-site logistics lead.

You will manage vendor relationships, coordinate spaces across the Cambridge sites, and oversee virtual event setups. A strong fit has 2–3 years in events operations, proficiency with event platforms, and comfort with A/V and an on-site role.

Qualifications

• 2–3 years of experience in events operations or related field.
• Experience managing event logistics end-to-end from planning to wrap-up.
• Experience sourcing and coordinating with vendors, venues, or external partners.

Responsibilities

• Own logistical delivery for events across all formats: conferences, internal, social and hybrid.
• Build and maintain run-of-show documents, production schedules, event timelines, and day-of briefings.
• Serve as the primary on-site point of contact for logistics, A/V, setup, vendor coordination, and breakdown.
• Coordinate event spaces, materials, and equipment across LabCentral's Cambridge sites.
• Oversee virtual event setups using Zoom and Microsoft Teams.
• Build and manage relationships with key operational partners: venues, A/V providers, caterers, production, and staffing vendors.
• Lead vendor sourcing, negotiation, and contract alignment to maintain high-quality supplier base.
• Serve as operational point of contact for resident companies, sponsors, and external guests.

Skills

Event logistics

Vendor coordination

Microsoft Office

Event management platforms

CRM familiarity

Tools

Swoogo

Eventbrite

HubSpot

Job description

LabCentral, Inc. in Cambridge, MA seeks an Events Operations Specialist to own end-to-end event logistics, build run-of-show documents, and be the on-site logistics lead.

You will manage vendor relationships, coordinate spaces across the Cambridge sites, and oversee virtual event setups. A strong fit has 2–3 years in events operations, proficiency with event platforms, and comfort with A/V and an on-site role.