Events Operations & Logistics Specialist

Eurasia Group; New York (NY); On-site; USD 55,000 - 60,000; Full time

Job summary

Eurasia Group is seeking a motivated event operations professional to support the logistics and operational execution of conferences and events in New York and beyond. This role is ideal for someone with foundational event operations experience who wants to grow in coordinating vendors and on-site delivery.

You will manage venue logistics, AV, registration, and attendee services, collaborate with vendors, track budgets, and help improve processes while working irregular hours and potential

Qualifications

• 3-5 years of experience in event operations, event coordination, event logistics, or related field
• Bachelor's degree in Event Management, Hospitality, Operations, Business, or related field (or equivalent experience)
• Hands-on experience coordinating logistics for professional events (conferences, corporate events, roundtables, dinners, lunch etc.)
• Exceptional attention to detail and strong organizational skills
• Ability to manage multiple tasks simultaneously and prioritize effectively
• Solid coordination and communication skills
• Basic understanding of event technology and AV requirements
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
• Strong problem-solving skills and ability to stay calm under pressure
• Team player with positive attitude and willingness to learn
• Flexibility to work irregular hours including evenings and weekends as needed
• Willingness to travel for events (approximately 20-30%)

Responsibilities

• Coordinate operational aspects of events including venue logistics, catering, audio-visual, registration, transportation, and accommodations
• Support development of run-of-show documents, scheduling and other necessary operational timelines
• Assist with floor plans, room layouts, signage, and space flow planning
• Coordinate purchase of event materials, delivery, and on-site setup
• Research and coordinate with venues, caterers, AV companies, and other service vendors
• Coordinate with vendors’ load-in/load-out schedules and ensure compliance with venue requirements
• Track vendors’ timelines to ensure on-time execution
• Communicate with vendors to resolve operational questions and minor issues
• Support on-site operations and coordinate event staff, and vendor personnel
• Oversee setup, execution, and breakdown of event elements under the guidance of senior team members
• Participate in pre-event walkthroughs and technical rehearsals
• Serve as operational point of contact during events, troubleshooting issues and escalating as needed
• Assist with event communications and coordinate real-time operational adjustments
• Coordinate with registration team for badge printing, check-in processes, and attendee services desk
• Coordinate attendee logistics such as directions, information, and schedule distribution
• Support VIP/speaker services including green room setup, meeting room requests and basic accommodation
• Respond to attendee questions and resolve operational issues promptly
• Track operational expenses and assistance with budget management
• Support purchase orders, invoices, and payment requests accurately and on time
• Keep track on budget sheets and support post-event budget reconciliation
• Help identify cost-saving opportunities in vendor negotiations and operational planning
• Maintain and update operational documents, vendor contact lists, and standard procedures
• Contribute ideas for streamlining logistics processes and improving efficiency
• Track operational checklists and ensure completion of all event tasks

Skills

Attention to detail

Organizational skills

Communication skills

Team player

Problem-solving

Flexibility

Travel willingness

Education

Bachelor's degree in Event Management, Hospitality, Operations, Business

Tools

Microsoft Office

Job description

Eurasia Group is seeking a motivated event operations professional to support the logistics and operational execution of conferences and events in New York and beyond. This role is ideal for someone with foundational event operations experience who wants to grow in coordinating vendors and on-site delivery.

You will manage venue logistics, AV, registration, and attendee services, collaborate with vendors, track budgets, and help improve processes while working irregular hours and potential