Site Events Coordinator

Computer Task; City of Albany (NY); On-site; USD 45,000 - 70,000; Full time

Job summary

CTG, a Cegeka company, is seeking a Site Events Coordinator in Albany, NY to plan, coordinate, and manage site visits, employee events, and meetings from planning through execution. You will oversee logistics, budgets, registrations, and vendor relationships, ensuring smooth on-site operations.

The role requires 2+ years of event coordination experience, strong vendor relationships, and excellent written and verbal English skills. Occasional after-hours support may be needed.

Qualifications

• 2+ years of experience coordinating events, meetings, corporate functions, hospitality operations, or related activities.
• Experience leading committees, volunteers, or cross-functional teams.
• Demonstrated ability to manage multiple projects, priorities, and deadlines simultaneously.
• Experience coordinating vendors, catering, facilities, audiovisual services, and other event logistics.
• Ability to work onsite in Albany, NY and occasionally support events outside standard business hours.

Responsibilities

• Coordinate and manage site visits, customer visits, employee events, meetings, and special programs from planning through completion.
• Plan and oversee event logistics, including venue selection, room setup, catering, refreshments, audiovisual needs, and event materials.
• Manage relationships with venues, vendors, caterers, and service providers.
• Develop event timelines, schedules, communication plans, and registration processes.
• Recruit, organize, and lead event planning committee members and volunteers.
• Facilitate planning meetings and ensure event objectives, milestones, and deadlines are met.
• Monitor event budgets and track expenses.
• Coordinate attendee registrations, guest communications, and on-site logistics.
• Ensure meeting rooms and event spaces are properly prepared and configured.
• Proactively identify and resolve issues to support successful event execution.
• Conduct post-event evaluations and recommend process improvements.
• Occasionally support events outside of standard business hours.

Skills

Event Planning

Project Management

Vendor Management

Leadership

Customer Service

Communication

Attention to Detail

Education

Bachelor's degree in Event Management or related field

Tools

Outlook

Teams

Excel

PowerPoint

Vendor management

Event logistics

Job description

CTG is seeking to fill a Site Events Coordinator position for our client.

Location: Albany, NY Duration: 12 months

Duties:

• Coordinate and manage site visits, customer visits, employee events, meetings, and special programs from planning through completion.
• Plan and oversee event logistics, including venue selection, room setup, catering, refreshments, audiovisual needs, and event materials.
• Manage relationships with venues, vendors, caterers, and service providers.
• Develop event timelines, schedules, communication plans, and registration processes.
• Recruit, organize, and lead event planning committee members and volunteers.
• Facilitate planning meetings and ensure event objectives, milestones, and deadlines are met.
• Monitor event budgets and track expenses.
• Coordinate attendee registrations, guest communications, and on-site logistics.
• Ensure meeting rooms and event spaces are properly prepared and configured.
• Proactively identify and resolve issues to support successful event execution.
• Conduct post-event evaluations and recommend process improvements.
• Occasionally support events outside of standard business hours.

Skills:

• Event Planning & Coordination
• Project Management & Logistics
• Vendor and Service Provider Management
• Leadership & Team Coordination
• Customer Service & Relationship Building
• Strong Communication and Organizational Skills
• Problem Solving and Attention to Detail
• Microsoft Office Suite, including Outlook, Teams, Excel, and PowerPoint

Experience:

• 2+ years of experience coordinating events, meetings, corporate functions, hospitality operations, or related activities.
• Experience leading committees, volunteers, or cross-functional teams.
• Demonstrated ability to manage multiple projects, priorities, and deadlines simultaneously.
• Experience coordinating vendors, catering, facilities, audiovisual services, and other event logistics.
• Ability to work onsite in Albany, NY and occasionally support events outside standard business hours.

Education:

• Bachelor’s degree in Event Management, Hospitality, Business Administration, Communications, or a related field preferred.

Excellent verbal and written English communication skills and the ability to interact professionally with a diverse group are required.

CTG does not accept unsolicited resumes from headhunters, recruitment agencies, or fee based recruitment services for this role.

About CTG

CTG, a Cegeka company, delivers IT and business solutions that enhance clients’ digital agility, empowering them to seize new opportunities and overcome any challenge. Backed by more than 60 years’ experience and a commitment to being a reliable, results-driven partner, we work shoulder to shoulder with clients to shape digital together. Our vision is to be an indispensable partner to our clients and the preferred career destination for digital and technology experts. With more than 9,000 team members in over 15 countries, we combine global expertise with local insight to deliver innovative solutions. We operate across the Americas, Europe, and India, working with over 3,000 clients in many of today's highest-growth industries.

Together, we shape what’s next—working shoulder to shoulder to deliver impactful solutions for our clients and society. Our culture is built by the people who work at CTG, the values we hold, and the actions we take. It's a living, breathing thing that is renewed every day through the ways we engage with each other, our clients, and our communities. At CTG, you’ll find a workplace where you are encouraged to grow, supported in your ambitions, and empowered to shape your own career journey. For more information, visit www.ctg.com.

CTG will consider for employment all qualified applicants including those with criminal histories in a manner consistent with the requirements of all applicable local, state, and federal laws.

CTG is an Equal Opportunity Employer. CTG will assure equal opportunity and consideration to all applicants and employees in recruitment, selection, placement, training, benefits, compensation, promotion, transfer, and release of individuals without regard to race, creed, religion, color, national origin, sex, sexual orientation, gender identity and gender expression, age, disability, marital or veteran status, citizenship status, or any other discriminatory factors as required by law. CTG is fully committed to promoting employment opportunities for members of protected classes.