Site Administrative & Project Coordination Specialist

Prince; Dade City (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Prince seeks an Assistant for the construction area office who will prepare and submit reports to the home office, assist with onboarding, and handle logistics and financial tasks.

Requirements include a high school diploma (associate degree preferred), 2+ years in admin or customer service, strong MS Office/SharePoint skills, excellent organizational and communication abilities, and the ability to lift up to 40 lbs occasionally.

Qualifications

• High school graduate; associate degree preferred.
• 2+ years in administrative or customer service roles.
• Proficient in Microsoft Office and SharePoint.
• Excellent organizational and interpersonal skills.
• Strong oral and written communication; maintains confidentiality.
• Ability to lift up to 40 pounds occasionally.

Responsibilities

• Communicate job site issues to the project team.
• Process invoices and route documents internally and externally.
• Coordinate equipment transfers and maintain transfer records.
• Assist HR/Field Coordinator with onboarding new hires.
• Prepare field purchase orders and manage office supplies.
• Maintain document control and upload to SharePoint.
• Monitor site communications systems and arrange needed repairs.
• Maintain employee and equipment time in Heavy Job system.

Skills

MS Office proficiency

SharePoint

Organizational skills

Interpersonal skills

Oral and written communication

Confidentiality

Physical ability (lift 40 lbs)

Education

High school diploma or associate degree

Tools

MS Office

SharePoint

Job description

Prince seeks an Assistant for the construction area office who will prepare and submit reports to the home office, assist with onboarding, and handle logistics and financial tasks.

Requirements include a high school diploma (associate degree preferred), 2+ years in admin or customer service, strong MS Office/SharePoint skills, excellent organizational and communication abilities, and the ability to lift up to 40 lbs occasionally.