Project Assistant

CrossConnect Talent LLC.; Chesterfield (MO); On-site; USD 42,000 - 64,000; Full time

Job summary

CrossConnect Talent LLC. is seeking an organized Project Assistant to support growing engineering and construction projects.

This 100% onsite role will work with Project Managers, design teams, clients, and subcontractors to keep projects on schedule and aligned with company standards. The ideal candidate excels in clear communication, has strong organizational skills, and can manage multiple priorities in a fast-paced environment.

Qualifications

• Must have a High School Diploma or GED or equivalent clerical experience.
• Prior administrative or project support experience in engineering/construction is preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Access) required.

Responsibilities

• Organize and maintain project files, tracking systems, and document control.
• Serve as a point of contact for project teams, clients, vendors, and subcontractors.
• Monitor RFIs and submittals within construction management software and coordinate responses.
• Perform data entry, assist with scheduling, track milestones and deliverables, and prepare reports.
• Coordinate across engineering teams to assemble and deliver client studies and reports on schedule.

Skills

Clear communication

Detail oriented

Multitasking

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Construction management software

Job description

We are seeking an organized, detail-oriented Project Assistant to support our client's growing engineering and construction projects. In this role, you will work closely with Project Managers, internal design teams, clients, and subcontractors to keep projects running smoothly, on schedule, and aligned with company standards. This is a 100% onsite role.

If you thrive in a fast-paced environment, excel at clear communication, and take pride in keeping teams structured and supported, we’d love to connect!

Key Responsibilities

• Project Administration & File Management: Organize and maintain project files, tracking systems, and document control systems to ensure accurate record-keeping and workflow efficiency.
• Communication & Coordination: Serve as a proactive point of contact for project teams, clients, vendors, and subcontractors throughout project development and execution.
• RFI & Submittal Tracking: Monitor submittal logs and Requests for Information (RFIs) within construction management software, helping expedite responses between subcontractors and the engineering design team.
• Reporting & Tracking: Perform data entry, assist with project scheduling, track key milestones/deliverables, and prepare monthly progress and action item reports for leadership.
• Deliverables & Studies: Coordinate across engineering teams to assemble, review, and deliver client-based studies and reports on schedule.
• Compliance & Training: Coordinate required training programs and maintain records for project personnel in partnership with corporate training teams to ensure full compliance.
• System & Process Improvement: Set up new projects in construction management software, generate daily/monthly reporting workflows, and proactively identify opportunities to streamline processes.
• General Support: Research and resolve project-related questions, perform general clerical duties, and assist business leadership with expanding administrative capabilities.

Qualifications & Requirements

• Education: High School Diploma or GED required (equivalent applicable office/clerical experience may be substituted).
• Experience: Prior experience in an administrative, clerical, or project support role—preferably within engineering, construction, or related technical fields is preferred.
• Software Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Access) required. Experience with construction management or applicant tracking software is a strong plus.

Key Skills

• Strong written and verbal communication skills.
• High attention to detail and strong organizational ability.
• Ability to manage multiple priorities and meet tight deadlines.