Asst. Project Coordinator

Prince; Dade City (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Prince seeks an Assistant for the construction area office who will prepare and submit reports to the home office, assist with onboarding, and handle logistics and financial tasks.

Requirements include a high school diploma (associate degree preferred), 2+ years in admin or customer service, strong MS Office/SharePoint skills, excellent organizational and communication abilities, and the ability to lift up to 40 lbs occasionally.

Qualifications

• High school graduate; associate degree preferred.
• 2+ years in administrative or customer service roles.
• Proficient in Microsoft Office and SharePoint.
• Excellent organizational and interpersonal skills.
• Strong oral and written communication; maintains confidentiality.
• Ability to lift up to 40 pounds occasionally.

Responsibilities

• Communicate job site issues to the project team.
• Process invoices and route documents internally and externally.
• Coordinate equipment transfers and maintain transfer records.
• Assist HR/Field Coordinator with onboarding new hires.
• Prepare field purchase orders and manage office supplies.
• Maintain document control and upload to SharePoint.
• Monitor site communications systems and arrange needed repairs.
• Maintain employee and equipment time in Heavy Job system.

Skills

MS Office proficiency

SharePoint

Organizational skills

Interpersonal skills

Oral and written communication

Confidentiality

Physical ability (lift 40 lbs)

Education

High school diploma or associate degree

Tools

MS Office

SharePoint

Job description

The Assistant serves at a construction area office. He/she prepares and submits reports to the home office as required, assists with new hire processes, performs necessary logistical and financial tasks, distributes documents and manages files, monitors the communications systems at the site, and does all other tasks as deemed necessary by the project manager.

Job Requirements

• High School Graduate, preferably an associate degree or equivalent
• At least two years in an administrative or customer service environment
• Must be able to use all Microsoft Office software and SharePoint proficiently
• Excellent organizational skills
• Excellent interpersonal skills
• Excellent oral and written communication skills
• Maintain the confidentiality of all documentation,informationand processes
• Must be able tolift upto forty pounds on an occasional basis

Job Responsibilities

• Effectively communicate job site issues to project team
• Process invoices
• Route documents, correspondence, both internally and externally
• Communicate between all parties involved in equipment transfers, andmaintainthe equipment transfer records
• Assist HR/Project Field Coordinator withon-boardingof new hires
• Prepare field purchase orders
• Maintain surveillance on the communications systems in use at the facility and in the field, noting deficiencies, and arranging for repairs when necessary
• Maintain document control, to include filing and uploading to SharePoint
• Order all necessary office and safety supplies for the office
• Assistwith the safety program by showing safety videos to new employees,assistingin the preparation of First Reports of Injury reports and other safety documentation as needed
• Create andassistemployees with expense reports
• KeepaccurateCertificate of Insurance records from Vendors and Subcontractors
• Maintain all employee and equipment time in Heavy Job

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skillsrequired ofpersonnel so classified. All personnel maybe requiredto perform duties outside of their normal responsibilities from time to time, as needed.

EEO/DFWP/ “Minorities, Females, Disabled, Vets”

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.