Project Assistant

Westland Construction Inc; Orem (UT); On-site; USD 42,000 - 56,000; Full time

Job summary

Westland Construction Inc. is seeking a Project Assistant to support project managers with clerical and administrative tasks. The role ensures projects stay on schedule and within budget by maintaining files, tracking changes, and communicating with field teams.

The ideal candidate will have strong communication, organizational, and time-management skills, plus the ability to learn new software quickly. Prior construction experience is preferred, with a High School Diploma required.

Qualifications

• High school diploma required.
• Two years of high-level administrative responsibilities preferred.
• Prior construction industry experience is a plus.

Responsibilities

• Set up new project files and maintain critical project information.
• Issue subcontracts and update compliance.
• Maintain change management tracking and issue change orders.
• Correspond with field employees and stakeholders.
• Prepare project documentation and reporting forms.

Skills

Communication

Interpersonal skills

Organizational skills

Time management

Construction terminology

Initiative

Multi-project management

Software learning

Microsoft Office

Education

High School Diploma

Tools

Microsoft Office

Job description

Under the direction of the Project Manager, the Project Assistant is responsible for various clerical and administrative functions ensuring projects are delivered on time and within budget requirements.

Duties/Responsibilities:

• Setting up new project files
• Enters and maintains critical project file information
• Issues subcontracts & update compliance
• Maintain change management tracking and issue change orders
• Maintains project documentation and reporting forms
• Filespreliminary lien and completion notices
• Correspond with field employees
• Other duties as assigned

Required Skills/Abilities:

• Effective and professional communication with clients, subcontractors, and management team
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Solid understanding of construction terminology and processes
• Self-starter, someone who takes initiative and can work independently
• Ability to manage multiple large-scale projects simultaneously
• Ability to quickly learn and understand new software
• Proficient with Microsoft Office Suite

Education and Experience:

• High School Diploma
• Two years’ experience of high-level administrative responsibilities
• Prior experience in the construction industry preferred

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.