Project Assistant

Westland Construction, Inc.; Orem (UT); On-site; USD 42,000 - 52,000; Full time

Job summary

Westland Construction, Inc. is seeking a Project Assistant to support project managers with clerical and administrative tasks to help ensure projects stay on time and on budget.

The role involves setting up new files, managing critical project information, handling subcontracts, change orders, and documentation, and maintaining liaison with field staff. Strong organizational and communication skills are essential.

Qualifications

• High School Diploma required.
• Two years of high-level administrative responsibilities.
• Prior construction industry experience preferred.

Responsibilities

• Set up new project files.
• Enter and maintain critical project file information.
• Issue subcontracts and update compliance.
• Maintain change management tracking and issue change orders.
• Maintain project documentation and reporting forms.
• Prepare preliminary liens and completion notices.
• Correspond with field employees.
• Other duties as assigned.

Skills

Communication skills

Interpersonal skills

Organizational skills

Time management

Construction terminology

Initiative / self-starter

Multitasking

Education

High School Diploma

Two years of high-level administrative responsibilities

Tools

Microsoft Office Suite

Job description

Under the direction of the Project Manager, the Project Assistant is responsible for various clerical and administrative functions ensuring projects are delivered on time and within budget requirements.

Duties/Responsibilities:

• Setting up new project files
• Enters and maintains critical project file information
• Issues subcontracts & update compliance
• Maintain change management tracking and issue change orders
• Maintains project documentation and reporting forms
• Filespreliminary lien and completion notices
• Correspond with field employees
• Other duties as assigned

Required Skills/Abilities:

• Effective and professional communication with clients, subcontractors, and management team
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Solid understanding of construction terminology and processes
• Self-starter, someone who takes initiative and can work independently
• Ability to manage multiple large-scale projects simultaneously
• Ability to quickly learn and understand new software
• Proficient with Microsoft Office Suite

Education and Experience:

• High School Diploma
• Two years’ experience of high-level administrative responsibilities
• Prior experience in the construction industry preferred

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.