Site Administrative Assistant

Staffmark Group; Janesville (WI); On-site; USD 24,000 - 34,000; Part time

Job summary

Staffmark Group is seeking a Site Admin Assistant in Janesville, WI for a part-time temporary role through April 2027. The pay is $21.00/hour with a schedule 7:30 AM-11:30 AM, Monday to Friday.

The role supports training compliance, meetings, document control, payroll coordination, onboarding, and general site administration. Ideal candidates have a high school diploma, 2+ years in administrative roles, and strong MS Office skills.

Qualifications

• High school diploma or equivalent.
• 2+ years of administrative/office coordination experience.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong organizational skills and attention to detail.

Responsibilities

• Coordinate site training activities, including Workday trainings and compliance tracking.
• Facilitate daily operational meetings and maintain follow-up on action items.
• Manage document control, revisions, approvals, and overdue monitoring.
• Administer payroll coordination, onboarding, timekeeping, and site support.

Skills

Organizational skills

Attention to detail

Verbal communication

Written communication

Multi-tasking

Confidentiality

Education

High school diploma

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Site Admin Assistant - Part-Time

Temporary Assignment (through April 2027) | Janesville, WI | $21.00/hour

7:30 AM-11:30 AM, Monday-Friday

Are you an organized, detail-oriented professional looking for a part-time role with real variety and purpose? A leading biotechnology company in Janesville, WI is seeking a Site Admin Assistant to cover a leave of absence through the end of April 2027.

In this role, you'll be the administrative backbone of the site - coordinating training compliance, supporting daily operational meetings, managing document control processes, and handling a wide range of employee and site support functions. It's a great fit for someone who enjoys variety, thrives on structure, and takes pride in keeping things running smoothly behind the scenes.

What You’ll Do

• Coordinate site training activities, including assigning Workday trainings, tracking compliance requirements, and verifying completion of mandatory regulatory training


• Facilitate and moderate daily operational meetings, plant meetings, and communication activities to keep departments aligned and ensure timely follow-up on action items


• Maintain documentation control processes, including managing document revisions, initiating approval workflows, and monitoring overdue documents within the document control system


• Administer employee support and administrative programs, including payroll coordination, reimbursement processing, new hire onboarding, and timekeeping verification


• Manage site administrative operations, including invoices, badge access requests, compliance notifications, office supplies, and correspondence

What You’ll Need

• High school diploma or equivalent


• 2+ years of administrative, office coordination, or related experience


• Strong organizational skills and attention to detail


• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)


• Effective verbal and written communication skills


• Ability to manage multiple tasks and maintain confidential information

Nice to Have

• Experience with training coordination, recordkeeping, or onboarding activities

The Details

• Schedule: Monday-Friday, 7:30 AM-11:30 AM (part-time)


• Pay: $21.00/hour


• Location: Janesville, WI


• Duration: Temporary, through the end of April 2027

If you're looking for a meaningful part-time opportunity where your organizational skills will genuinely make a difference, we'd love to hear from you.