Site Administrative Assistant

Pro Staff; Janesville (WI); On-site; USD 25,000 - 33,000; Part time

Job summary

Pro Staff in Janesville, WI is seeking a Site Admin Assistant for a part-time, temporary role through April 2027. The position runs 7:30 AM–11:30 AM, Monday–Friday, and offers $21.00/hour for an organized, detail-oriented candidate.

You will support training compliance, coordinate meetings, manage document control, and assist with a variety of site support tasks behind the scenes.

Qualifications

• High school diploma or equivalent.
• 2+ years of administrative, office coordination, or related experience.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Effective verbal and written communication skills.

Responsibilities

• Coordinate site training activities, including assigning Workday trainings, tracking compliance requirements, and verifying completion of mandatory regulatory training
• Facilitate and moderate daily operational meetings, plant meetings, and communication activities to keep departments aligned and ensure timely follow-up on action items
• Maintain documentation control processes, including managing document revisions, initiating approval workflows, and monitoring overdue documents within the document control system
• Administer employee support and administrative programs, including payroll coordination, reimbursement processing, new hire onboarding, and timekeeping verification
• Manage site administrative operations, including invoices, badge access requests, compliance notifications, office supplies, and correspondence

Skills

Admin experience

Organization

MS Office

Communication

Education

High school diploma

Tools

Microsoft Office

Job description

Site Admin Assistant — Part-Time

Temporary Assignment (through April 2027) | Janesville, WI | $21.00/hour

7:30 AM–11:30 AM, Monday–Friday

Are you an organized, detail-oriented professional looking for a part-time role with real variety and purpose? A leading biotechnology company in Janesville, WI is seeking a Site Admin Assistant to cover a leave of absence through the end of April 2027.

In this role, you'll be the administrative backbone of the site — coordinating training compliance, supporting daily operational meetings, managing document control processes, and handling a wide range of employee and site support functions. It's a great fit for someone who enjoys variety, thrives on structure, and takes pride in keeping things running smoothly behind the scenes.

What You'll Do

• Coordinate site training activities, including assigning Workday trainings, tracking compliance requirements, and verifying completion of mandatory regulatory training
• Facilitate and moderate daily operational meetings, plant meetings, and communication activities to keep departments aligned and ensure timely follow-up on action items
• Maintain documentation control processes, including managing document revisions, initiating approval workflows, and monitoring overdue documents within the document control system
• Administer employee support and administrative programs, including payroll coordination, reimbursement processing, new hire onboarding, and timekeeping verification
• Manage site administrative operations, including invoices, badge access requests, compliance notifications, office supplies, and correspondence

What You’ll Need

• High school diploma or equivalent
• 2+ years of administrative, office coordination, or related experience
• Strong organizational skills and attention to detail
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Effective verbal and written communication skills