Site Admin — Events, Vendor Relations, Engagement

GE Aerospace; Huntsville (AL); On-site; USD 40,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Retirement plan with 401(k) matching

Paid time off

Job summary

GE Aerospace is seeking an Site Administrative Assistant in Huntsville to empower the site leadership team through proactive administrative, coordination, and communications support.

You will manage calendars, draft executive communications, coordinate events, and oversee vendor relationships while ensuring confidentiality and policy compliance. The role emphasizes collaboration with HR, Communications, and ERGs to advance site goals and engagement.

Qualifications

• Associated Degree or high school diploma/GED from an accredited school or institution.
• Bachelor’s degree (or high school diploma/GED with 6+ years in relevant administrative roles).
• Experience supporting senior leaders in a fast-paced operations or manufacturing environment.
• Strong organization, prioritization, and follow-through; adept at managing competing deadlines.
• Excellent written and verbal communication; high integrity, professional judgment, and confidentiality.
• Proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, Excel) and collaboration tools.
• Familiarity with basic lean concepts (standard work, action planning) and willingness to learn.
• Experience coordinating executive events, customer visits, ERG activities, employee engagement programs, and catering logistics.

Responsibilities

• Calendar, Meetings, and Cadences: Manage complex calendars; schedule and prepare materials for operating cadences and reviews.
• Plan site visits and team events; arrange travel and expenses per policy.
• Draft, proof, and distribute executive communications and site-wide updates.
• Serve as point of contact with internal/external stakeholders; triage and escalate as needed.
• Relationship and Vendor Management: Manage vendor relationships and performance; track vendor deliverables and follow-up.
• Catering and Event Support: Plan and execute on-site food vendors and catering; manage menus, headcount, and logistics.
• Employee Engagement Support: Support site employee engagement initiatives; partner with HR, Communications, and ERG leaders.
• Procurement and Records: Process requisitions/POs; support basic budgeting/expense reports and records retention.
• Confidentiality, Compliance, and Integrity: Handle sensitive information with discretion; uphold data privacy and ethics policies.

Skills

Organization skills

Prioritization

Communication

Confidentiality

Microsoft 365 proficiency

Lean concepts knowledge

Education

Associate degree or high school diploma

Bachelor’s degree (preferred)

Tools

Microsoft 365

Collaboration tools

Job description

GE Aerospace is seeking an Site Administrative Assistant in Huntsville to empower the site leadership team through proactive administrative, coordination, and communications support.

You will manage calendars, draft executive communications, coordinate events, and oversee vendor relationships while ensuring confidentiality and policy compliance. The role emphasizes collaboration with HR, Communications, and ERGs to advance site goals and engagement.