Senior Executive Assistant to C-Suite Leader

Astrion; Huntsville (AL); On-site; USD 85,000 - 150,000; Full time

Job summary

Astrion is seeking a Senior Executive Assistant in Huntsville, AL (onsite) to provide high-level administrative and operational support to a C-suite executive. The role includes managing complex schedules, meetings, travel, and expense reporting while coordinating cross-department initiatives.

The ideal candidate has deep experience supporting top executives, excellent communication skills, and an ability to handle confidential information with discretion.

Qualifications

• 5+ years supporting C-Suite executives at an advanced administrative level.
• Demonstrate deep expertise managing complex executive calendars and high-level meetings.
• Coordinate domestic and international travel arrangements and itineraries.
• Prepare confidential communications and executive briefings.
• Strong written and verbal communication with senior leadership and partners.
• Advanced proficiency with MS Office and collaboration tools; Deltek Costpoint desired.

Responsibilities

• Provide advanced administrative and business support to executive leadership.
• Manage complex and dynamic executive calendars and scheduling priorities.
• Coordinate travel arrangements, itineraries, and expense reports.
• Prepare correspondence, presentations, and confidential documents.
• Support executives with data analysis, reporting, and project coordination.
• Serve as liaison with internal/external stakeholders while maintaining confidentiality.
• Track priorities and deadlines to ensure timely completion of tasks.

Skills

Calendar management

Executive communication

Travel coordination

Discretion & confidentiality

Cross-org coordination

MS Office proficiency

Event coordination

Complex scheduling

Tools

Deltek Costpoint

Microsoft Office Suite

SharePoint

Teams

Job description

Astrion is seeking a Senior Executive Assistant in Huntsville, AL (onsite) to provide high-level administrative and operational support to a C-suite executive. The role includes managing complex schedules, meetings, travel, and expense reporting while coordinating cross-department initiatives.

The ideal candidate has deep experience supporting top executives, excellent communication skills, and an ability to handle confidential information with discretion.