Huntsville On-Site Office & Projects Coordinator

Exiger; Huntsville (AL); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Discretionary Time Off

Health, vision, and dental benefits

Competitive compensation package

Parental leave (16 weeks)

Wellness programming stipends

Career development reimbursements

Job summary

Exiger is seeking a proactive, highly organized Administrative Assistant to support our Huntsville leadership team and office operations. This role blends administrative support with hands-on project and program coordination to drive the buildout and readiness of the Huntsville office.

You’ll manage schedules, stakeholders, and action items to keep daily operations running smoothly. This on-site role requires coordinating with facilities, IT, security, and vendors, maintaining milestones and

Qualifications

• U.S. citizenship and the ability to obtain and maintain a U.S. government security clearance, if required by the role.
• High school diploma or equivalent.
• At least two years of experience in administrative support, office management, project coordination, or a related function.
• Demonstrated experience supporting project or program management activities, including coordinating stakeholders, tracking milestones, and following action items through completion.
• Strong organizational skills and the ability to manage competing priorities, anticipate needs, and communicate progress clearly.
• Sound judgment, discretion, and experience handling sensitive information.
• Ability to work full-time on-site at our Huntsville, Alabama office.

Responsibilities

• Provide administrative support to senior leaders, including calendar management, meeting scheduling, correspondence, and expense processing.
• Coordinate the Huntsville office buildout, working with leadership, facilities, IT, security, and external vendors to keep activities aligned and moving toward completion.
• Maintain project schedules, milestone trackers, and action logs; follow up with owners, identify dependencies, and flag delays or decisions requiring leadership attention.
• Organize project coordination meetings, capture decisions and next steps, and provide clear updates on progress and outstanding needs.
• Support office readiness and ongoing operations by coordinating equipment deliveries, office supplies, service providers, and facilities requests.
• Partner with Exiger’s security team to support physical security procedures, visitor coordination, and administrative preparations for future secure workspace needs.
• Plan meetings and events, including space, schedules, agendas, catering, and other logistics.
• Handle incoming and outgoing communications, including emails, phone calls, and written correspondence.
• Receive mail and packages and scan, distribute, or route materials as needed.
• Prepare, edit, and distribute reports, presentations, meeting materials, and other documents.
• Coordinate with administrative colleagues across the business to support consistent processes and timely follow-through.

Skills

Organizational skills

Prioritization & multitasking

Communication

Project coordination

Discretion

Stakeholder management

Education

High school diploma

Associate degree or higher

Job description

Exiger is seeking a proactive, highly organized Administrative Assistant to support our Huntsville leadership team and office operations. This role blends administrative support with hands-on project and program coordination to drive the buildout and readiness of the Huntsville office.

You’ll manage schedules, stakeholders, and action items to keep daily operations running smoothly. This on-site role requires coordinating with facilities, IT, security, and vendors, maintaining milestones and