Impactful Project Admin & Executive Support

Bechtel Global Corporation; Reston (VA); On-site; USD 42,000 - 54,000; Full time

Job summary

Bechtel seeks a Project Administrative Assistant to handle administrative duties, meeting logistics, and travel arrangements in a full-time office setting. You will support project executives and office staff, applying discretion and protocol knowledge to ensure smooth operations.

Your role requires accuracy, initiative, and the ability to anticipate problems in a dynamic project environment, with flexibility for overtime as needed.

Qualifications

• 4-6 years of related experience.
• Associate degree or related technical training preferred.

Responsibilities

• Coordinate and plan events/meetings, arrange facilities/equipment/refreshments; prepare and distribute notices, agendas, packets, and minutes.
• Coordinate client, manager, and staff requests; direct to appropriate contact when needed.
• Review mail and route for supervisor; handle independent mail tasks.
• Arrange complex travel plans; prepare itineraries and expense reports.
• Maintain calendar for the responsible manager.
• Review and route incoming requests to appropriate supervisor.
• Draft routine department correspondence and handle inquiries.
• Monitor follow-up actions with supervisors.
• Prepare materials for meetings, presentations, and training sessions.
• Review deliverables for quality and compliance with standards.

Skills

Microsoft Office

SharePoint

Visio

Communication

Organization

Executive interaction

Confidentiality

Independence

Overtime flexibility

Team collaboration

Education

Associate degree or related technical training

Tools

Concur

DSCS

SQL

Job description

Bechtel seeks a Project Administrative Assistant to handle administrative duties, meeting logistics, and travel arrangements in a full-time office setting. You will support project executives and office staff, applying discretion and protocol knowledge to ensure smooth operations.

Your role requires accuracy, initiative, and the ability to anticipate problems in a dynamic project environment, with flexibility for overtime as needed.