Shipping & Receiving Admin Coordinator

Clean Earth, Inc.; Gary (IN); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

401(k) with company matching

Job summary

Clean Earth, Inc. is seeking an Administrative Assistant to support daily operations and data entry for the facility. You will coordinate administrative tasks, track waste shipments, and manage information flow with peers and managers in a fast-paced environment.

The role emphasizes accurate data management, filing, and communication, with responsibilities including manifests, billing packets, and basic spreadsheet tasks. A high school diploma or GED and English fluency are required.

Qualifications

• High school diploma or GED required.
• Experience in administrative support roles.
• Proficient with Word, Excel, and Outlook; able to create simple spreadsheets with formulas.
• Ability to organize and prioritize tasks to meet deadlines.
• Fluent in English, both written and verbal.

Responsibilities

• Provide coordination and support for daily operations of the facility, including data management.
• Track waste shipments with disposal facilities and manage information flow.
• Handle office communications, files, and documentation; maintain rosters and contact lists.
• Manage the office phone system; route incoming calls and respond to inquiries.
• Process manifests and related paperwork; prepare billing packets as needed.
• Enter order updates and support transportation, supplies, or demurrage charges.
• Assist with general administrative tasks and support management as required.

Skills

Administrative support

Organizational skills

English fluency

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Clean Earth, Inc. is seeking an Administrative Assistant to support daily operations and data entry for the facility. You will coordinate administrative tasks, track waste shipments, and manage information flow with peers and managers in a fast-paced environment.

The role emphasizes accurate data management, filing, and communication, with responsibilities including manifests, billing packets, and basic spreadsheet tasks. A high school diploma or GED and English fluency are required.