Shipping Office Assistant

Sofidel SpA; Phoenix (AZ); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Competitive hourly wages

Medical, dental, and vision insurance

401(k) plan with company match

PTO and holidays

Career development

Safety, innovation, and sustainability

Job summary

Sofidel America in Phoenix, AZ is seeking a detail-oriented Shipping Office Assistant (SOA) to join our growing team. The successful candidate will help process outbound shipping documentation, verify information, and maintain accurate records.

You will perform data entry in SAP, print and file paperwork, and coordinate with the Transportation Office Assistant to track carrier ETA. Strong organization and bilingual English/Spanish are required.

Qualifications

• High School Diploma required; Associate's degree a plus
• Minimum 3 years Proven experience as shipping and receiving admin/clerk or similar position
• Knowledge of HACCP & OSHA standards
• Bilingual in English and Spanish
• Knowledge in SAP and MS Office
• Excellent organizational skills
• Great communication and interpersonal abilities

Responsibilities

• Check in drivers and verify their information, add to log book, assign a door
• Data entry into SAP and billing of orders; file completed paperwork
• Communicate with Transportation Office Assistant regarding carrier ETA
• Prepare shipping labels for small package shipments
• Coordinate with other departments for deliveries and monitor emails
• Print orders for the next day and escalate issues to appropriate department

Skills

Bilingual English/Spanish

Data entry

SAP

MS Office

Organizational skills

Communication skills

Attention to detail

Education

High School Diploma

Associate's degree

Tools

SAP

MS Office

Job description

Sofidel America, a subsidiary of the Sofidel Group, is a leading manufacturer of tissue paper products for hygienic and household use. We are currently seeking a Shipping Office Assistant (SOA) to join our team. We are looking for a detail oriented and organized professional who is interested in a long term opportunity with a stable and growing organization.

As a Shipping Office Assistant (SOA), you will be responsible for processing outbound shipping documentation, verifying shipping information, maintaining accurate records, and ensuring all documentation is properly scanned and filed. This role requires accuracy, attention to detail, and adherence to established procedures while supporting the efficient movement of outbound shipments.

Job Responsibilities

Responsibilities include, but are not limited to:

• Check in drivers -this includes verifying their info and the order they are picking up, adding them to our log book, and then assigning them a door.
• Data entry- When trucks are done being loaded you will enter the appropriate data into SAP and bill the order out. Once the order is billed out you will put completed paperwork in the trailer.
• Communicate with Transportation Office Assistant (TOA) with carrier estimated times of arrival.
• Prepare shipping labels for all small package shipments.
• Communicate with other departments outside of transportation for deliveries.
• Other responsibilities include monitoring and replying to emails in a timely manner, scanning and filing paper work, printing orders for the next day, and communicating issues to the appropriate department / or supervisor.

Job Requirements

• High School Diploma required; Associate's degree a plus
• Minimum 3 years Proven experience as shipping and receiving admin/clerk or similar position
• Knowledge of HACCP & OSHA standards
• Bilingual in English and Spanish
• Knowledge in SAP and MS Office
• Excellent organizational skills
• Great communication and interpersonal abilities

Company Benefits

• Competitive hourly wages
• Comprehensive benefits package including medical, dental, and vision insurance
• 401(k) plan with company match
• Paid time off and holidays
• Career development within a growing global organization
• A values-driven culture focused on safety, innovation, and sustainability

Sofidel America of Phoenix, AZ is currently seeking a Shipping-Office Assistant (SOA). We are searching for a dynamic candidate that is local to the area and is looking for a long term role in a stable environment. Your expertise will make you an important part of our team!

As an SOA you will be responsible for processing outbound delivery paperwork from the warehouse, and verifying shipping information is scanned and filed in the system, while complying with instructions and prescribed routines, methods or procedures and involving minor decision making.

Responsibilities include but are not limited to:

• Check in drivers -this includes verifying their info and the order they are picking up, adding them to our log book, and then assigning them a door.
• Data entry- When trucks are done being loaded you will enter the appropriate data into SAP and bill the order out. Once the order is billed out you will put completed paperwork in the trailer.
• Communicate with Transportation Office Assistant (TOA) with carrier estimated times of arrival.
• Prepare shipping labels for all small package shipments.
• Communicate with other departments outside of transportation for deliveries.
• Other responsibilities include monitoring and replying to emails in a timely manner, scanning and filing paperwork , printing orders for the next day, and communicating issues to the appropriate department / or supervisor .

Job Requirements:

• Minimum 3 years Proven experience as shipping and receiving admin/clerk or similar position
• Knowledge of HACCP & OSHA standards
• Bilingual in English and Spanish
• Knowledge in SAP and MS Office
• Excellent organizational skills
• Great communication and interpersonal abilities
• Medical Benefits
• PTO & Vacation
• 401K

Equal Opportunity Employer:

Sofidel America is an equal opportunity employer. Sofidel America is committed to the spirit and letter of all federal, state, and local laws and regulations pertaining to equal opportunity.