Shipping Office Assistant

Sofidel S.p.A.; Phoenix (AZ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical benefits

Dental and vision insurance

401(k) match

PTO and holidays

Career development

Job summary

Sofidel America in Phoenix, AZ is seeking a Shipping-Office Assistant (SOA) to join our team in a long-term role. You will handle outbound delivery paperwork, verify shipping data in the system, and coordinate with the Transportation Office Assistant and other departments to ensure on-time delivery.

The ideal candidate has a high school diploma or higher, at least 3 years of shipping/receiving admin experience, and bilingual English/Spanish skills. Proficiency in SAP and MS Office is preferred.

Qualifications

• High School Diploma required; Associate’s degree a plus.
• Minimum 3 years proven experience in shipping and receiving admin/clerk or similar position.
• Knowledge of HACCP & OSHA standards.
• Bilingual in English and Spanish.
• Knowledge in SAP and MS Office.
• Excellent organizational skills.
• Great communication and interpersonal abilities.

Responsibilities

• Check in drivers, verify their info and the order they are picking up, add them to the log book, and assign a door.
• Data entry: enter data into SAP and bill the order once loaded, place paperwork in the trailer.
• Communicate with Transportation Office Assistant (TOA) with carrier ETA.
• Prepare shipping labels for small package shipments.
• Communicate with other departments outside transportation for deliveries.
• Monitor and reply to emails, print orders for next day, and relay issues to the appropriate department or supervisor.

Skills

Bilingual English/Spanish

Excellent organizational skills

Strong communication skills

Education

High School Diploma

Associate’s degree

Tools

SAP

MS Office

Job description

Sofidel America of Phoenix, AZ is currently seeking a Shipping-Office Assistant (SOA). We are searching for a dynamic candidate that is local to the area and is looking for a long term role in a stable environment. Your expertise will make you an important part of our team!

As an SOA you will be responsible for processing outbound delivery paperwork from the warehouse, and verifying shipping information is scanned and filed in the system, while complying with instructions and prescribed routines, methods or procedures and involving minor decision making.

Responsibilities include but are not limited to:

• Check in drivers -this includes verifying their info and the order they are picking up, adding them to our log book, and then assigning them a door.
• Data entry- When trucks are done being loaded you will enter the appropriate data into SAP and bill the order out. Once the order is billed out you will put completed paperwork in the trailer.
• Communicate with Transportation Office Assistant (TOA) with carrier estimated times of arrival.
• Prepare shipping labels for all small package shipments.
• Communicate with other departments outside of transportation for deliveries.
• Other responsibilities include monitoring and replying to emails in a timely manner, scanning and filing paperwork , printing orders for the next day, and communicating issues to the appropriate department / or supervisor .

Job Requirements:

• High School Diploma required; Associate’s degree a plus
• Minimum 3 years Proven experience as shipping and receiving admin/clerk or similar position
• Knowledge of HACCP & OSHA standards
• Bilingual in English and Spanish
• Knowledge in SAP and MS Office
• Excellent organizational skills
• Great communication and interpersonal abilities

Benefits:

• Competitive Salary
• Medical Benefits
• PTO & Vacation
• 401K
• Career Advancement Opportunities

Equal Opportunity Employer:

Sofidel America is an equal opportunity employer. Sofidel America is committed to the spirit and letter of all federal, state, and local laws and regulations pertaining to equal opportunity.

Position Overview

Sofidel America, a subsidiary of the Sofidel Group, is a leading manufacturer of tissue paper products for hygienic and household use. We are currently seeking a Shipping Office Assistant (SOA) to join our team. We are looking for a detail oriented and organized professional who is interested in a long term opportunity with a stable and growing organization.

Job Responsibilities

• Check in drivers -this includes verifying their info and the order they are picking up, adding them to our log book, and then assigning them a door.
• Data entry- When trucks are done being loaded you will enter the appropriate data into SAP and bill the order out. Once the order is billed out you will put completed paperwork in the trailer.
• Communicate with Transportation Office Assistant (TOA) with carrier estimated times of arrival.
• Prepare shipping labels for all small package shipments.
• Communicate with other departments outside of transportation for deliveries.
• Other responsibilities include monitoring and replying to emails in a timely manner, printing orders for the next day, and communicating issues to the appropriate department / or supervisor.

Job Requirements

• High School Diploma required; Associate's degree a plus
• Minimum 3 years Proven experience as shipping and receiving admin/clerk or similar position
• Knowledge of HACCP & OSHA standards
• Bilingual in English and Spanish
• Knowledge in SAP and MS Office
• Excellent organizational skills
• Great communication and interpersonal abilities

Company Benefits

• Competitive hourly wages
• Comprehensive benefits package including medical, dental, and vision insurance
• 401(k) plan with company match
• Paid time off and holidays
• Career development within a growing global organization
• A values-driven culture focused on safety, innovation, and sustainability

Work Environment

Sofidel America of Phoenix, AZ is currently seeking a Shipping-Office Assistant (SOA). We are searching for a dynamic candidate that is local to the area and is looking for a long term role in a stable environment. Your expertise will make you an important part of our team!

As an SOA you will be responsible for processing outbound delivery paperwork from the warehouse, and verifying shipping information is scanned and filed in the system, while complying with instructions and prescribed routines, methods or procedures and involving minor decision making.

Responsibilities include but are not limited to:

• Check in drivers -this includes verifying their info and the order they are picking up, adding them to our log book, and then assigning them a door.
• Data entry- When trucks are done being loaded you will enter the appropriate data into SAP and bill the order out. Once the order is billed out you will put completed paperwork in the trailer.
• Communicate with Transportation Office Assistant (TOA) with carrier estimated times of arrival.
• Prepare shipping labels for all small package shipments.
• Communicate with other departments outside of transportation for deliveries.
• Other responsibilities include monitoring and replying to emails in a timely manner, scanning and filing paperwork , printing orders for the next day, and communicating issues to the appropriate department / or supervisor .

Job Requirements:

• High School Diploma required; Associate’s degree a plus
• Minimum 3 years Proven experience as shipping and receiving admin/clerk or similar position
• Knowledge of HACCP & OSHA standards
• Bilingual in English and Spanish
• Knowledge in SAP and MS Office
• Excellent organizational skills
• Great communication and interpersonal abilities

Benefits :

• Competitive Salary
• Medical Benefits
• PTO & Vacation
• 401K
• Career Advancement Opportunities

Equal Opportunity Employer:

Sofidel America is an equal opportunity employer. Sofidel America is committed to the spirit and letter of all federal, state, and local laws and regulations pertaining to equal opportunity.