Shipping Office Assistant

Sofidel S.p.A.; Duluth (MN); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

Competitive Salary

Medical Benefits

Time Off

Retention Bonus

401K

Career Advancement Opportunities

Job summary

Sofidel America in Duluth, MN is seeking a Shipping-Office Assistant (SOA) for a day shift, Monday through Friday. The role focuses on processing outbound paperwork and ensuring shipping data is accurately scanned and filed.

Responsibilities include checking in drivers, data entry in SAP, billing orders, coordinating with TOA, and preparing shipping labels for small packages. Strong organization and bilingual English/Spanish are pluses.

Qualifications

• High School Diploma required; Associate’s degree a plus.
• Experience in shipping and receiving admin/clerk roles is preferred.
• Knowledge of HACCP and OSHA standards is beneficial.

Responsibilities

• Check in drivers, verify their info and the order, add them to the log book, and assign a door.
• Data entry in SAP and billing the order; file completed paperwork in the trailer.
• Communicate ETA with the Transportation Office Assistant (TOA).
• Prepare shipping labels for all small package shipments.
• Coordinate with other departments for deliveries.
• Monitor and reply to emails; scan and file paperwork; print orders for the next day; report issues.

Skills

Data entry

Shipping admin

Interpersonal skills

Bilingual (EN/ES)

Organizational skills

Education

High School Diploma

Associate’s degree (plus)

Tools

SAP

MS Office

Job description

Position Overview

Sofidel America of Duluth, MN is currently seeking a Shipping-Office Assistant (SOA). We are searching for a dynamic candidate that is local to the area and is looking for a long term role in a stable environment. Your expertise will make you an important part of our team! This role is a day shift Monday - Friday position.

The starting pay rate is $22-$23 / hour depending on experience.

As an SOA you will be responsible for processing outbound delivery paperwork from the warehouse, and verifying shipping information is scanned and filed in the system, while complying with instructions and prescribed routines, methods or procedures and involving minor decision making.

Job Responsibilities

• Check in drivers -this includes verifying their info and the order they are picking up, adding them to our log book, and then assigning them a door.
• Data entry- When trucks are done being loaded you will enter the appropriate data into SAP and bill the order out. Once the order is billed out you will put completed paperwork in the trailer.
• Communicate with Transportation Office Assistant (TOA) with carrier estimated times of arrival.
• Prepare shipping labels for all small package shipments.
• Communicate with other departments outside of transportation for deliveries.
• Other responsibilities include monitoring and replying to emails in a timely manner, scanning and filing paperwork, printing orders for the next day, and communicating issues to the appropriate department / or supervisor.

Job Requirements

• High School Diploma required; Associate’s degree a plus
• Minimum 3 years Proven experience as shipping and receiving admin/clerk or similar position
• Knowledge of HACCP and OSHA standards
• Bilingual in English and Spanish a plus
• Knowledge in SAP and MS Office
• Excellent organizational skills
• Great communication and interpersonal abilities

Company Benefits

• Competitive Salary
• Medical Benefits
• Time Off
• Retention Bonus
• 401K
• Career Advancement Opportunities

WORK ENVIRONMENT

Personal protective equipment (PPE) is required when in the plant and warehouse areas. PPE will include safety shoes, eye and ear protection, reflective vests and hairnets or hats along with any other necessary protection. Temperatures in the plant/warehouse can range a great deal from season to season. The employee will be exposed to considerable paper dust and employees will also be exposed to noise levels that will require hearing protection.

Sofidel America is an equal opportunity employer. Sofidel America is committed to all federal, state, and local laws and regulations pertaining to equal opportunity. In order to provide equal employment and advancement opportunities to all applicants, employment decision at the company will be based on merit, qualifications, and abilities. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status. This policy extends to all terms, conditions and privileges of employment, as well as the use of all Sofidel America facilities.

ADA Statement for Accommodation:

Sofidel America complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities.