Shipping Office Assistant

Sofidel SpA; Lewiston (ID); On-site; USD 38,000 - 48,000; Full time

Job summary

Sofidel America in Lewiston, ID is seeking a Shipping-Office Assistant to join our team for a long-term role in a stable environment.

You will process outbound delivery paperwork from the warehouse, verify shipping information, and file scanned records in SAP while following prescribed procedures and performing minor decision making. This role emphasizes accuracy and collaboration with transportation and other departments.

Qualifications

• Minimum 3 years of experience in shipping and receiving admin/clerk or similar position.
• Knowledge of HACCP & OSHA standards.
• Knowledge in SAP and MS Office.
• Excellent organizational skills.
• Great communication and interpersonal abilities.

Responsibilities

• Check in drivers, verify their info and the order they are picking up, add them to the log book, and assign a door.
• Data entry: after trucks are loaded, enter data into SAP and bill the order; file completed paperwork in the trailer.
• Communicate with Transportation Office Assistant (TOA) regarding carrier estimated times of arrival.
• Prepare shipping labels for all small package shipments.
• Communicate with other departments outside transportation for deliveries.
• Monitor and reply to emails promptly; scan and file paperwork; print orders for the next day; inform the appropriate department or supervisor of issues.

Skills

Excellent organizational skills

Great communication

Tools

SAP

MS Office

Job description

Sofidel America of Lewiston, ID is currently seeking a Shipping-Office Assistant (SOA). We are searching for a dynamic candidate that is local to the area and is looking for a long term role in a stable environment. Your expertise will make you an important part of our team!

As an SOA you will be responsible for processing outbound delivery paperwork from the warehouse, and verifying shipping information is scanned and filed in the system, while complying with instructions and prescribed routines, methods or procedures and involving minor decision making.

Job Responsibilities

• Check in drivers -this includes verifying their info and the order they are picking up, adding them to our log book, and then assigning them a door.
• Data entry- When trucks are done being loaded you will enter the appropriate data into SAP and bill the order out. Once the order is billed out you will put completed paperwork in the trailer.
• Communicate with Transportation Office Assistant (TOA) with carrier estimated times of arrival.
• Prepare shipping labels for all small package shipments.
• Communicate with other departments outside of transportation for deliveries.
• Other responsibilities include monitoring and replying to emails in a timely manner, scanning and filing paperwork, printing orders for the next day, and communicating issues to the appropriate department / or supervisor.

Job Requirements

• Minimum 3 years Proven experience as shipping and receiving admin/clerk or similar position
• Knowledge of HACCP & OSHA standards
• Knowledge in SAP and MS Office
• Excellent organizational skills
• Great communication and interpersonal abilities