SF Office & Operations Coordinator

Broccoli AI; San Francisco (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

Broccoli AI is seeking an organized Office Manager to serve as the operational backbone of our San Francisco office. You’ll partner with People Ops to maintain supplies, facilities, and a strong first impression for new employees and customers.

You will oversee inventory, office stocking, food ordering, vendor coordination, events, budget tracking, and regulatory compliance to keep the office running smoothly. Join a growing team shaping AI for home services.

Qualifications

• 2+ years in office coordinator, operations, or administrative role.
• Exceptionally organized with strong attention to detail.
• Proactive self-starter who anticipates needs before they become problems.
• Strong communicator with vendors, building management, and internal teams.
• Comfortable with physical tasks including unpacking, light lifting.
• Experience with FedEx, UPS, or similar shipping platforms preferred.

Responsibilities

• Inventory & swag: pack and organize inventory; coordinate with marketing on swag.
• Kitchen & office stocking: keep beverages, snacks, and supplies; tidy common areas.
• Food ordering: facilitate daily office meals, vendor coordination, dietary needs, logistics.
• Facilities & vendors: primary contact with building maintenance and landlords; coordinate cleaning and repairs.
• Events & logistics: plan in-office events, team lunches, vendor setup and breakdown.
• People support: seating, desk setup, and team celebrations.
• Budget & expenses: track SF office expenditures; stay within budget.
• Health, safety & compliance: maintain first aid kits, access control, fire safety; ensure CA compliance.
• Travel & scheduling: assist with team travel; manage conference room calendars.
• Internal communications: draft announcements; maintain shared resources; liaison with leadership.
• General operations: order supplies; manage vendors; handle mail and packages.

Skills

Highly organized

Attention to detail

Proactive

Strong communicator

Physical tasks

Vendor coordination

Team collaboration

Tools

FedEx/UPS shipping platforms

Job description

Broccoli AI is seeking an organized Office Manager to serve as the operational backbone of our San Francisco office. You’ll partner with People Ops to maintain supplies, facilities, and a strong first impression for new employees and customers.

You will oversee inventory, office stocking, food ordering, vendor coordination, events, budget tracking, and regulatory compliance to keep the office running smoothly. Join a growing team shaping AI for home services.