Office Operations Maestro

Broccoli AI; Utah; On-site; USD 42,000 - 64,000; Full time

Job summary

Broccoli is seeking an organized Office Manager for our Lehi, UT office. You will partner with People Ops to keep operations smooth, manage supplies, facilities and ensure new employees and customers make a great first impression.

The role requires 2+ years in admin/ops, strong attention to detail, and proactive communication with vendors, building management, and internal teams. An equal opportunity employer, Broccoli values inclusivity.

Qualifications

• 2+ years in an office coordinator, operations, or administrative role.
• Exceptionally organized with strong attention to detail.
• Proactive self-starter who anticipates needs before they become problems.
• Strong communicator—comfortable working with vendors, building management, and internal teams.
• Comfortable with physical tasks including unpacking, assembling boxes, and light lifting.
• Experience with shipping platforms such as FedEx or UPS.

Responsibilities

• Manage inventory and swag, coordinating with marketing on swag needs.
• Keep kitchen and office stocked with beverages, snacks and supplies.
• Facilitate daily food orders including vendor coordination and budgeting.
• Act as primary contact with building management and vendors for two Utah locations.
• Coordinate in-office events, team meals, and celebrations.
• Collaborate with People Ops on seating and desk setup.
• Track Utah office expenditures and ensure spending stays within budget.
• Maintain health, safety, and accessibility standards with People Ops.
• Assist with travel and scheduling, calendar management.
• Draft office announcements and manage shared resources.
• Order supplies, manage vendor relationships, mail/packages, ad hoc projects.

Skills

Highly organized

Attention to detail

Proactive

Strong communication

Vendor management

Tools

FedEx

UPS

Job description

Broccoli is seeking an organized Office Manager for our Lehi, UT office. You will partner with People Ops to keep operations smooth, manage supplies, facilities and ensure new employees and customers make a great first impression.

The role requires 2+ years in admin/ops, strong attention to detail, and proactive communication with vendors, building management, and internal teams. An equal opportunity employer, Broccoli values inclusivity.