Office Manager (SF)

Broccoli AI; San Francisco (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

Broccoli AI is seeking an organized Office Manager to serve as the operational backbone of our San Francisco office. You’ll partner with People Ops to maintain supplies, facilities, and a strong first impression for new employees and customers.

You will oversee inventory, office stocking, food ordering, vendor coordination, events, budget tracking, and regulatory compliance to keep the office running smoothly. Join a growing team shaping AI for home services.

Qualifications

• 2+ years in office coordinator, operations, or administrative role.
• Exceptionally organized with strong attention to detail.
• Proactive self-starter who anticipates needs before they become problems.
• Strong communicator with vendors, building management, and internal teams.
• Comfortable with physical tasks including unpacking, light lifting.
• Experience with FedEx, UPS, or similar shipping platforms preferred.

Responsibilities

• Inventory & swag: pack and organize inventory; coordinate with marketing on swag.
• Kitchen & office stocking: keep beverages, snacks, and supplies; tidy common areas.
• Food ordering: facilitate daily office meals, vendor coordination, dietary needs, logistics.
• Facilities & vendors: primary contact with building maintenance and landlords; coordinate cleaning and repairs.
• Events & logistics: plan in-office events, team lunches, vendor setup and breakdown.
• People support: seating, desk setup, and team celebrations.
• Budget & expenses: track SF office expenditures; stay within budget.
• Health, safety & compliance: maintain first aid kits, access control, fire safety; ensure CA compliance.
• Travel & scheduling: assist with team travel; manage conference room calendars.
• Internal communications: draft announcements; maintain shared resources; liaison with leadership.
• General operations: order supplies; manage vendors; handle mail and packages.

Skills

Highly organized

Attention to detail

Proactive

Strong communicator

Physical tasks

Vendor coordination

Team collaboration

Tools

FedEx/UPS shipping platforms

Job description

About Broccoli

At Broccoli, we're building AI teammates for the people who build and maintain our world.

We partner with plumbing, HVAC, and electrical contractors, the hardworking businesses that keep homes and communities running, and replace fragmented software and repetitive manual work with AI that actually gets the job done.

Our AI teammates answer phones, book appointments, follow up with customers, recover missed revenue, and help contractors deliver exceptional customer experiences, all while integrating seamlessly with platforms like ServiceTitan.

Before we wrote a single line of code, we visited more than 140 contractors to understand how these businesses truly operate. That firsthand experience shaped everything we've built.

Today:

• Hundreds of contractors rely on Broccoli every day.

• We've grown to $15M+ ARR in under two years.

• We're trusted by everyone from independent contractors to some of the largest private equity backed operators in the home services industry.

• We're backed by Khosla Ventures and Y Combinator.

We're still just getting started.

About the Role

Broccoli is looking for a highly organized, proactive Office Manager to be the operational backbone of our San Francisco, CA office. You’ll team up with People Ops to keep our office running smoothly — from managing supplies and facilities to ensuring every new employee and customer gets an exceptional first impression. If you love creating order from chaos and take pride in the details, this role is for you.

Key Responsibilities

• Inventory & Swag — Pack and organize inventory as needed; coordinate closely with marketing on swag needs.

• Kitchen & Office Stocking — Keep the office fully stocked with beverages, snacks, and supplies; ensure common areas stay tidy throughout the day.

• Food Ordering – Facilitate daily food ordering for the office, including vendor coordination, dietary accommodations, and delivery logistics; ensure orders are timely, accurate, and within budget.

• Facilities & Vendors — Primary contact with building maintenance and landlords for both locations; coordinate office cleaning, repairs, and track issues to resolution.

• Events & Logistics — Coordinate in-office events, team lunches, and gatherings including vendor sourcing, setup, and breakdown.

• People Support — Working with the People team on seating assignments, desk setup, and team celebrations such as birthdays and work anniversaries.

• Budget & Expenses — Track and maintain SF office expenditures, ensuring spend stays within budget.

• Health, Safety & Compliance — Maintain first aid kits, manage building access, and ensure fire safety and accessibility standards are met. Team up with People team to ensure California office compliance.

• Travel & Scheduling — help with team travel where needed, manage conference room calendars and scheduling.

• Internal Communications — Draft office announcements, maintain shared resources, and serve as a liaison between leadership and staff.

• General Operations — Order office supplies, manage vendor relationships, handle mail and packages, and support ad hoc projects as needed.

What We’re Looking For

• 2+ years in an office coordinator, operations, or administrative role

• Exceptionally organized with strong attention to detail

• Proactive self-starter who anticipates needs before they become problems

• Strong communicator — comfortable working with vendors, building management, and internal teams

• Comfortable with physical tasks including unpacking, assembling boxes, and light lifting

• Experience with FedEx, UPS, or similar shipping platforms preferred

• Positive, can-do attitude and a genuine love of keeping things running smoothly

Broccoli is an equal opportunity employer committed to creating an inclusive environment for all employees.