Office Manager

Broccoli AI; Utah; On-site; USD 42,000 - 64,000; Full time

Job summary

Broccoli is seeking an organized Office Manager for our Lehi, UT office. You will partner with People Ops to keep operations smooth, manage supplies, facilities and ensure new employees and customers make a great first impression.

The role requires 2+ years in admin/ops, strong attention to detail, and proactive communication with vendors, building management, and internal teams. An equal opportunity employer, Broccoli values inclusivity.

Qualifications

• 2+ years in an office coordinator, operations, or administrative role.
• Exceptionally organized with strong attention to detail.
• Proactive self-starter who anticipates needs before they become problems.
• Strong communicator—comfortable working with vendors, building management, and internal teams.
• Comfortable with physical tasks including unpacking, assembling boxes, and light lifting.
• Experience with shipping platforms such as FedEx or UPS.

Responsibilities

• Manage inventory and swag, coordinating with marketing on swag needs.
• Keep kitchen and office stocked with beverages, snacks and supplies.
• Facilitate daily food orders including vendor coordination and budgeting.
• Act as primary contact with building management and vendors for two Utah locations.
• Coordinate in-office events, team meals, and celebrations.
• Collaborate with People Ops on seating and desk setup.
• Track Utah office expenditures and ensure spending stays within budget.
• Maintain health, safety, and accessibility standards with People Ops.
• Assist with travel and scheduling, calendar management.
• Draft office announcements and manage shared resources.
• Order supplies, manage vendor relationships, mail/packages, ad hoc projects.

Skills

Highly organized

Attention to detail

Proactive

Strong communication

Vendor management

Tools

FedEx

UPS

Job description

About Broccoli

At Broccoli, we're building AI teammates for the people who build and maintain our world.

We partner with plumbing, HVAC, and electrical contractors, the hardworking businesses that keep homes and communities running, and replace fragmented software and repetitive manual work with AI that actually gets the job done.

Our AI teammates answer phones, book appointments, follow up with customers, recover missed revenue, and help contractors deliver exceptional customer experiences, all while integrating seamlessly with platforms like ServiceTitan.

Before we wrote a single line of code, we visited more than 140 contractors to understand how these businesses truly operate. That firsthand experience shaped everything we've built.

Today:

• Hundreds of contractors rely on Broccoli every day.
• $15M+ ARR in under two years.
• We're trusted by everyone from independent contractors to some of the largest private equity backed operators in the home services industry.
• We're backed by Khosla Ventures and Y Combinator.

We're still just getting started.

About the Role

Broccoli is looking for a highly organized, proactive Office Manager to be the operational backbone of our Lehi, UT office. You’ll team up with People Ops to keep our teams running smoothly — from managing supplies and facilities to ensuring every new employee and customer gets an exceptional first impression. If you love creating order from chaos and take pride in the details, this role is for you.

Key Responsibilities

• Inventory & Swag — Pack and organize inventory as needed; coordinate closely with marketing on swag needs.
• Kitchen & Office Stocking — Keep the office fully stocked with beverages, snacks, and supplies; ensure common areas stay tidy throughout the day.
• Food Ordering – Facilitate daily food ordering for the office, including vendor coordination, dietary accommodations, and delivery logistics; ensure orders are timely, accurate, and within budget.
• Facilities & Vendors — Primary contact with building maintenance and landlords for both locations; coordinate office cleaning, repairs, and track issues to resolution.
• Events & Logistics — Coordinate in-office events, team lunches, and gatherings including vendor sourcing, setup, and breakdown.
• People Support — Team up with People Ops to manage seating assignments, desk setup, and team celebrations such as birthdays and work anniversaries.
• Budget & Expenses — Track and maintain Utah office expenditures, ensuring spend stays within budget.
• Health, Safety & Compliance — Maintain first aid kits, manage building access, and ensure fire safety and accessibility standards are met. Team up with People Ops to ensure Utah office compliance.
• Travel & Scheduling — help with team travel where needed, manage conference room calendars and scheduling.
• Internal Communications — Draft office announcements, maintain shared resources, and serve as a liaison between leadership and staff.
• General Operations — Order office supplies, manage vendor relationships, handle mail and packages, and support ad hoc projects as needed.

What We’re Looking For

• 2+ years in an office coordinator, operations, or administrative role
• Exceptionally organized with strong attention to detail
• Proactive self-starter who anticipates needs before they become problems
• Strong communicator — comfortable working with vendors, building management, and internal teams
• Comfortable with physical tasks including unpacking, assembling boxes, and light lifting
• Experience with FedEx, UPS, or similar shipping platforms preferred
• Positive, can-do attitude and a genuine love of keeping things running smoothly

Broccoli is an equal opportunity employer committed to creating an inclusive environment for all employees.