Executive Assistant to CEO — Startup Growth (SF, In-Person)

Broccoli AI; San Francisco (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Broccoli AI is hiring an Executive Assistant to directly support the CEO in our San Francisco office. You will own the CEO calendar, communications, and travel, ensuring priorities and commitments stay on track while maintaining discretion and strong judgment.

The role offers close involvement in how the company operates and decisions are made, with potential expansion to support other executive team members as Broccoli AI scales.

Qualifications

• 4+ years of experience as an Executive Assistant, ideally supporting a founder or C-level executive at a startup.
• Demonstrated autonomy and discretion with visibility into sensitive information.
• Excellent written communication and ability to draft on behalf of the CEO.
• Bias toward anticipating needs rather than waiting to be asked.
• Calm, steady under pressure with ambiguity and shifting priorities.

Responsibilities

• Manage the CEO calendar end-to-end with proactive scheduling and focus time protection.
• Triage the inbox, draft responses, and prepare materials for meetings with context.
• Plan and book domestic and international travel; coordinate offsites, board meetings, and events.
• Track action items and follow-ups from meetings; support cross-functional initiatives.
• Prepare materials for high-stakes communications and act as a calendar gatekeeper.

Skills

EA experience

Autonomy

Written comms

Proactive

Calm under pressure

Tools

Google Workspace

Slack

Travel tools

Job description

Broccoli AI is hiring an Executive Assistant to directly support the CEO in our San Francisco office. You will own the CEO calendar, communications, and travel, ensuring priorities and commitments stay on track while maintaining discretion and strong judgment.

The role offers close involvement in how the company operates and decisions are made, with potential expansion to support other executive team members as Broccoli AI scales.