SF Office Manager & Executive Assistant (In‑Person)

Pocketbook Agency; San Francisco (CA); On-site; USD 95,000 - 120,000; Full time

Benefits offered by this job

Health benefits

401(k)

Flexible PTO

Wellness stipend

Job summary

Pocketbook Agency seeks an Office Manager & Executive Assistant for a growing tech startup in San Francisco, CA. The role blends office operations with light executive support, requiring initiative and a hands-on mindset as the company scales.

The ideal candidate thrives in a fast-paced environment, is highly organized, and comfortable handling multiple priorities, from facilities to calendar coordination and travel planning.

Qualifications

• 2+ years of experience in office management, executive assistance, operations, administration, or a comparable role in a fast-paced environment.
• Startup or technology company experience preferred but not required.
• Exceptionally organized and detail-oriented, with strong follow-through and the ability to manage competing priorities.
• Warm, approachable, and personable, with the ability to build rapport with employees, visitors, and leadership.
• Emotionally steady and adaptable, able to navigate unexpected situations and changing priorities with professionalism and composure.
• Based in the San Francisco area and available to work fully in person five days per week.

Responsibilities

• Oversee the day-to-day operations of the office, including facilities, vendors, supplies, mail, security, and general office needs.
• Welcome visitors, host candidates and guests, and help maintain a warm, professional, and inviting office environment.
• Coordinate team meals, events, offsites, and other activities that contribute to a positive workplace culture.
• Manage office vendors and building-related needs, troubleshooting issues and ensuring timely resolution.
• Coordinate onboarding logistics for new hires, including workspace setup, equipment, and office systems.
• Develop and improve office processes to support an expanding team.
• Provide light executive assistance to the CEO, including calendar coordination, domestic travel arrangements, expense support, and ad hoc administrative tasks.
• Coordinate travel logistics, including flights, accommodations, and itineraries.

Skills

Office management

Executive assistance

Operations

Administration

Fast-paced environment

Job description

Pocketbook Agency seeks an Office Manager & Executive Assistant for a growing tech startup in San Francisco, CA. The role blends office operations with light executive support, requiring initiative and a hands-on mindset as the company scales.

The ideal candidate thrives in a fast-paced environment, is highly organized, and comfortable handling multiple priorities, from facilities to calendar coordination and travel planning.