Office Manager/Executive Assistant to Tech Startup

Pocketbook Agency; San Francisco (CA); Sur place; USD 95 000 - 120 000; Plein temps

Avantages offerts par ce poste

Health benefits

401(k)

Flexible PTO

Wellness stipend

Résumé du poste

Pocketbook Agency seeks an Office Manager & Executive Assistant for a growing tech startup in San Francisco, CA. The role blends office operations with light executive support, requiring initiative and a hands-on mindset as the company scales.

The ideal candidate thrives in a fast-paced environment, is highly organized, and comfortable handling multiple priorities, from facilities to calendar coordination and travel planning.

Qualifications

• 2+ years of experience in office management, executive assistance, operations, administration, or a comparable role in a fast-paced environment.
• Startup or technology company experience preferred but not required.
• Exceptionally organized and detail-oriented, with strong follow-through and the ability to manage competing priorities.
• Warm, approachable, and personable, with the ability to build rapport with employees, visitors, and leadership.
• Emotionally steady and adaptable, able to navigate unexpected situations and changing priorities with professionalism and composure.
• Based in the San Francisco area and available to work fully in person five days per week.

Responsabilités

• Oversee the day-to-day operations of the office, including facilities, vendors, supplies, mail, security, and general office needs.
• Welcome visitors, host candidates and guests, and help maintain a warm, professional, and inviting office environment.
• Coordinate team meals, events, offsites, and other activities that contribute to a positive workplace culture.
• Manage office vendors and building-related needs, troubleshooting issues and ensuring timely resolution.
• Coordinate onboarding logistics for new hires, including workspace setup, equipment, and office systems.
• Develop and improve office processes to support an expanding team.
• Provide light executive assistance to the CEO, including calendar coordination, domestic travel arrangements, expense support, and ad hoc administrative tasks.
• Coordinate travel logistics, including flights, accommodations, and itineraries.

Connaissances

Office management

Executive assistance

Operations

Administration

Fast-paced environment

Description du poste

We’re seeking a proactive, personable, and highly resourceful Office Manager & Executive Assistant to oversee the office a growing tech startup in San Francisco, CA. This newly created role is primarily focused on office management and day-to-day operations, with a smaller executive assistance component. The ideal candidate enjoys wearing multiple hats, takes initiative without waiting for direction, and thrives in a fast-paced, evolving environment. This is an opportunity for someone who values autonomy, enjoys solving problems, and wants to help shape the office experience as the company grows.

Responsibilities

• Oversee the day-to-day operations of the office, including facilities, vendors, supplies, mail, security, and general office needs.
• Welcome visitors, host candidates and guests, and help maintain a warm, professional, and inviting office environment.
• Coordinate team meals, events, offsites, and other activities that contribute to a positive workplace culture.
• Manage office vendors and building-related needs, troubleshooting issues and ensuring timely resolution.
• Coordinate onboarding logistics for new hires, including workspace setup, equipment, and office systems.
• Develop and improve office processes to support an expanding team.
• Provide light executive assistance to the CEO, including calendar coordination, domestic travel arrangements, expense support, and ad hoc administrative tasks.
• Coordinate travel logistics, including flights, accommodations, and itineraries.

Qualifications

• 2+ years of experience in office management, executive assistance, operations, administration, or a comparable role in a fast-paced environment.
• Startup or technology company experience preferred but not required.
• Exceptionally organized and detail-oriented, with strong follow-through and the ability to manage competing priorities.
• Warm, approachable, and personable, with the ability to build rapport with employees, visitors, and leadership.
• Emotionally steady and adaptable, able to navigate unexpected situations and changing priorities with professionalism and composure.
• Proactive and resourceful, with the judgment to identify problems, make decisions, and implement solutions independently.
• Based in the San Francisco area and available to work fully in person five days per week.

Schedule: Full-time, Monday–Friday, fully in person.

Compensation & Benefits: $95,000-$120,000 base salary DOE, health benefits fully covered, 401(k), flexible PTO, and wellness stipend.

Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment.

Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.