Office Manager to Tech Startup

Pocketbook Agency; San Francisco (CA); On-site; USD 110,000 - 150,000; Full time

Benefits offered by this job

Equity

Benefits

Job summary

Pocketbook Agency is seeking an Office Manager to oversee the San Francisco office and day-to-day operations. This hands-on role focuses on creating a welcoming, organized environment where the team can stay productive.

Working with the founding team, you will own office management, coordinate administrative functions, support hiring and team events, and ensure a positive experience for employees, visitors, and research participants. Join a small, collaborative team building scalable systems.

Qualifications

• Bachelor's degree required.
• Experience coordinating payroll and administrative tasks.
• Experience welcoming visitors and coordinating events.
• Proactive and highly organized, able to manage multiple tasks.

Responsibilities

• Oversee daily office operations, including supplies, inventory, and equipment.
• Manage vendors, cleaning, maintenance, furniture, internet, utilities, and building access.
• Greet guests and participants, coordinating visitor access and on-site logistics.
• Coordinate payroll and other essential administrative tasks.
• Plan team events and off-sites, and support interview logistics.
• Support research participant sessions with a comfortable, organized experience.

Skills

Office management

Vendor management

Events coordination

Customer service

On-site operations

Education

Bachelor's degree

Tools

Payroll systems

Interview scheduling tools

Job description

A growing technology company is seeking an Office Manager to oversee its San Francisco office and day‑to‑day operations. This is a hands‑on role for someone who takes pride in creating a welcoming, organized, and well‑run environment where the team can stay focused and productive.

Working directly with the founding team, you will own office management, coordinate key administrative functions, support hiring and team events, and ensure employees, visitors, and research participants have a positive experience. This is an opportunity to join a small, collaborative team and help build the systems and processes that support its growth.

Key Responsibilities

Office & Facilities Management

• Oversee daily office operations, including supplies, snacks, inventory, and equipment tracking.
• Manage vendors, cleaning, maintenance, furniture, internet, utilities, and building access.
• Keep the office organized, functional, and welcoming.
• Greet guests, candidates, and research participants, coordinating visitor access and on‑site logistics.

Team & Employee Experience

• Ensure new hires have a smooth onboarding experience and everything they need to get started.
• Anticipate team needs and handle day‑to‑day requests with care and attention to detail.
• Identify gaps in office systems and processes and take initiative to improve them.

Administrative & Company Operations

• Coordinate payroll and other essential administrative tasks.
• Manage interview scheduling, candidate communication, and on‑site interview logistics.
• Plan team events, gatherings, and off‑sites.
• Support research participant sessions, ensuring a comfortable, organized, and positive experience.

Ideal Candidate

• Proactive and resourceful, with a knack for anticipating needs and solving problems independently.
• Warm, approachable, and service-oriented, with the ability to interact comfortably with everyone from visitors to company leadership.
• Highly organized and detail‑oriented, able to manage multiple priorities without losing track of the small things.
• Takes ownership of their work and enjoys building structure in a fast‑moving environment.
• Comfortable wearing multiple hats and handling both routine responsibilities and unexpected needs.
• Enjoys creating an office environment where people feel welcomed, supported, and able to do their best work.
• Bachelor's Degree required

Location: San Francisco, CA; fully on‑site, Monday through Friday

Schedule: Full‑time

Compensation: $110,000–150,000 DOE + Equity + Benefits