Strategic Executive Assistant to a Fast-Growth Founder

Pocketbook Agency; San Francisco (CA); On-site; USD 135,000 - 165,000; Full time

Benefits offered by this job

Equity participation

Medical, dental, and vision benefits

Flexible PTO

Job summary

Pocketbook Agency in San Francisco is seeking an Executive Assistant to support a fast-moving founder in a high-trust role. You will handle executive support, operational coordination, and occasional personal assistance, embedding yourself in a growing AI startup.

The ideal candidate has 3–5 years in executive support, sharp judgment, and comfort with ambiguity. You will balance white-glove service with startup scrappiness, using AI tools to boost speed and efficiency in a direct, fast-paced

Qualifications

• 3–5 years in executive support or coordination-heavy roles.
• Experience supporting a founder/CEO or demanding executive preferred.
• Strong business judgment, discretion, and professionalism.
• Comfortable with both executive-facing and detail-oriented work.
• Willing to handle strategic coordination and hands-on execution.

Responsibilities

• Manage a complex, fast-changing calendar across time zones.
• Coordinate internal and external meetings and logistics.
• Triage inbound communication and flag urgent requests.
• Draft and respond to emails in the executive's voice.
• Track action items and follow through across priorities.
• Protect the executive's time and minimize back-and-forth.
• Occasional personal logistics and errands as needed.
• Coordinate vendors, deliveries, moves, and reservations.
• Collaborate with teammates and AI tools to solve problems quickly.

Skills

Executive support

Coordination heavy

Calendar management

Slack proficiency

Email management

AI tools adaptability

Discretion & judgment

Tools

Slack

Calendars

Email

AI tools

Job description

Pocketbook Agency in San Francisco is seeking an Executive Assistant to support a fast-moving founder in a high-trust role. You will handle executive support, operational coordination, and occasional personal assistance, embedding yourself in a growing AI startup.

The ideal candidate has 3–5 years in executive support, sharp judgment, and comfort with ambiguity. You will balance white-glove service with startup scrappiness, using AI tools to boost speed and efficiency in a direct, fast-paced