SF Office Facilities & Reception Lead

Career Group; San Francisco (CA); On-site; USD 53,000 - 60,000; Full time

Benefits offered by this job

10% bonus

20% profit share

Comprehensive benefits

Job summary

Career Group is seeking an Office Facilities Administrator for the San Francisco office to uphold a welcoming, professional environment. You will manage the reception, coordinate vendors, and support daily facilities, operations, and executive support tasks in a fast-paced setting.

The role offers a full-time, onsite schedule in San Francisco, with a base salary of $52,500–$60,000 plus a 10% bonus, 20% profit share, and comprehensive benefits.

Qualifications

• Experience in office administration or client-facing roles.
• Polished, professional presence with strong communication.
• Excellent organizational skills with attention to detail.
• Ability to multitask in a fast-paced office environment.
• Proactive, solutions-oriented and able to work independently.

Responsibilities

• Maintain a professional and welcoming reception for clients, guests and staff; manage calls and direct inquiries.
• Ensure the office environment is clean, organized and professional at all times.
• Oversee office supply inventory and ensure stocked supplies for daily operations.
• Address facility safety, security, and maintenance issues promptly with vendors.
• Manage relationships with vendors, building management, cleaning services and maintenance providers.
• Assist with onboarding logistics for new local hires and contractors.
• Coordinate deliveries, mail handling and outbound mail requests.
• Identify and recommend vendors to support office operations and facilities needs.
• Manage time and expense reports for Managing Directors with accuracy.
• Provide administrative support to Partners and senior team members as needed.
• Support day-to-day office operations with minimal supervision and high quality.
• Assist with ad hoc administrative, facilities, and operational projects.

Skills

Office administration

Reception

Hospitality

Facilities

Client-facing

Communication

Job description

Career Group is seeking an Office Facilities Administrator for the San Francisco office to uphold a welcoming, professional environment. You will manage the reception, coordinate vendors, and support daily facilities, operations, and executive support tasks in a fast-paced setting.

The role offers a full-time, onsite schedule in San Francisco, with a base salary of $52,500–$60,000 plus a 10% bonus, 20% profit share, and comprehensive benefits.