SF Office Administrator — Lead Facilities & Team Growth

Ballard Spahr LLP; San Francisco (CA); On-site; USD 145,000 - 165,000; Full time

Benefits offered by this job

Benefits package

Job summary

Ballard Spahr LLP is seeking an Office Administrator for the San Francisco office to lead the direct support team and ensure outstanding service to attorneys and clients. The role reports to the Senior Director of Workplace Operations and involves overseeing facilities, budget, and strategic initiatives to enhance office operations.

The position is primarily on-site with periodic remote work flexibility, offering growth opportunities and a collaborative, inclusive culture focused on professional

Qualifications

• Bachelor's degree in a professional services environment.
• Minimum 5 years' experience in a law firm or professional services setting.
• Experience in facilities management, budget planning & control, project management, and personnel development.

Responsibilities

• Creating and executing systems, processes, policies, and procedures for all aspects of office operations.
• Creating and monitoring the office budget.
• Overseeing space utilization, facilities management, and construction projects.
• Coordinating and supervising office event planning and execution.
• Managing community engagement activities, including charitable giving campaigns and community service initiatives.
• Supporting the Office Managing Partner on office initiatives.

Skills

Leadership

Growth mindset

Communication

Detail-oriented

Education

Bachelor's degree

Job description

Ballard Spahr LLP is seeking an Office Administrator for the San Francisco office to lead the direct support team and ensure outstanding service to attorneys and clients. The role reports to the Senior Director of Workplace Operations and involves overseeing facilities, budget, and strategic initiatives to enhance office operations.

The position is primarily on-site with periodic remote work flexibility, offering growth opportunities and a collaborative, inclusive culture focused on professional