Office Facilities Administrator

Career Group; San Francisco (CA); On-site; USD 53,000 - 55,000; Full time

Benefits offered by this job

Bonus

Profit sharing

Benefits package

Job summary

Career Group is seeking an Office Facilities Administrator in San Francisco, CA to manage front-of-house operations, direct calls, coordinate events, and support onboarding and mail processes. This full-time, onsite role offers a pathway into office operations and executive support within a global advisory environment.

The position emphasizes a warm, proactive, highly organized professional who delivers a seamless client-facing office experience and contributes to cross-department projects in a

Qualifications

• Prior experience in office administration, reception, hospitality, medical office support, or a related client-facing environment preferred.
• Strong communication skills and a polished, professional presence.
• Excellent attention to detail, organization, and follow-through.
• Ability to multitask, prioritize effectively, and stay composed in a fast-paced setting.
• A proactive, solutions-oriented mindset with strong follow-through and a willingness to jump in where needed.
• Team-oriented approach with the ability to work independently.
• Interest in long-term growth within administration, operations, or executive support.

Responsibilities

• Manage front-of-house operations and provide a welcoming, polished experience for clients, visitors, and employees.
• Direct incoming calls, messages, and office communications to the appropriate teams.
• Coordinate conference rooms, catering, office logistics, and internal events.
• Maintain office supplies, inventory, vendor relationships, and facilities-related requests.
• Support onboarding logistics for new hires and contractors.
• Manage incoming and outgoing mail and shipping processes.
• Assist Executive Assistants with time, expense, and administrative tasks.
• Help maintain an organized, professional, and efficient office environment.
• Support ad hoc administrative and operational projects across departments.
• Partner closely with internal teams to ensure smooth day-to-day office operations.

Job description

San Francisco, CA | $52,500-$55,000 Base + Bonus + Profit Share + Benefits

Our client, a leading global consulting firm with a collaborative, team-oriented culture, is seeking a polished and detail-oriented Office Facilities Administrator to support the smooth day-to-day operations of its San Francisco office. This role is ideal for a warm, proactive, and highly organized professional who enjoys creating a seamless, fast paced, client-facing, office experience and is interested in growing within administration, office operations, and executive support.

What You’ll Do

• Manage front-of-house operations and provide a welcoming, polished experience for clients, visitors, and employees.
• Direct incoming calls, messages, and office communications to the appropriate teams.
• Coordinate conference rooms, catering, office logistics, and internal events.
• Maintain office supplies, inventory, vendor relationships, and facilities-related requests.
• Support onboarding logistics for new hires and contractors.
• Manage incoming and outgoing mail and shipping processes.
• Assist Executive Assistants with time, expense, and administrative tasks.
• Help maintain an organized, professional, and efficient office environment.
• Support ad hoc administrative and operational projects across departments.
• Partner closely with internal teams to ensure smooth day-to-day office operations.

What We’re Looking For

• Prior experience in office administration, reception, hospitality, medical office support, or a related client-facing environment preferred.
• Strong communication skills and a polished, professional presence.
• Excellent attention to detail, organization, and follow-through.
• Ability to multitask, prioritize effectively, and stay composed in a fast-paced setting.
• A proactive, solutions-oriented mindset with strong follow-through and a willingness to jump in where needed.
• Team-oriented approach with the ability to work independently.
• Interest in long-term growth within administration, operations, or executive support.

Schedule and Location

Full-time, fully onsite schedule based in San Francisco, CA. Hours are 8:00 AM – 5:00 PM.

Compensation

The expected base salary range is $52,500 – $55,000, plus a 10% bonus, 20% profit share, and comprehensive benefits. Estimated total compensation is $69,300 – $72,600.

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We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.