Workplace Experience Coordinator

Coframe; San Francisco (CA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Flexible, unlimited paid time off

Medical, dental, and vision benefits

Life insurance and disability benefits

401(k) plan with Coframe match

Meals in the office

Gym membership

Commuter benefits

Job summary

Coframe is seeking an Office Operations Coordinator to own day-to-day operations of the San Francisco office, ensuring the workplace is organized and ready for the team while supporting equipment, supplies, onboarding, events, travel, and other operational projects.

You will manage workspace planning, vendor relationships, onboarding logistics with People and leadership, and build lightweight systems to scale the office as Coframe grows.

Qualifications

• Exceptional organization and attention to detail across multiple priorities.
• Proactive, resourceful problem-solving in fast-moving environments.
• Clear, professional communication with employees, executives, vendors.

Responsibilities

• Own the daily readiness and organization of the SF office, including workspaces and shared areas.
• Manage office inventory and purchasing of supplies, equipment, and furniture.
• Coordinate mail, packages, maintenance, cleaning, and access requests.
• Serve as the primary contact for property management, contractors, vendors, and service providers.
• Oversee workspace planning, desk assignments, moves, and onboarding materials.
• Coordinate onboarding and offboarding with People, leadership, and hiring teams.
• Maintain accurate inventory records for equipment and assets.
• Create a welcoming experience for employees, candidates, and visitors.
• Support team meals, events, travel, and site visits; assist leadership with logistics.

Skills

Organization

Proactivity

Communication

Independence

Problem-solving

Tools

Google Workspace

Slack

Spreadsheets

Calendars

Modern workplace tools

Job description

About the Role

We are looking for an Office Operations Coordinator to own the day-to-day operations of our San Francisco office and help make Coframe an exceptional place to work. You will ensure the workplace is organized, functional, and ready for the team while supporting equipment, supplies, onboarding, events, travel, and other operational projects. We are looking for someone who anticipates needs, takes ownership, and creates the systems that will help our workplace scale.

What You’ll Do

• Own the daily readiness and organization of our San Francisco office, including workspaces, kitchens, conference rooms, and shared areas.
• Manage office inventory and purchasing, including supplies, furniture, computers, monitors, snacks, beverages, and other workplace equipment.
• Coordinate mail, packages, maintenance, repairs, cleaning, building access, and facilities requests.
• Serve as the primary point of contact for property management, contractors, vendors, and service providers.
• Manage workspace planning, desk assignments, office moves, and new-hire setup, including equipment, building access, onboarding materials, and welcome items.
• Coordinate onboarding and offboarding logistics in partnership with People, leadership, and hiring teams.
• Maintain accurate inventory and records for company equipment and workplace assets.
• Create a welcoming experience for employees, candidates, customers, and other visitors.
• Support team lunches, celebrations, company events, offsites, travel, and site visits.
• Assist leadership with scheduling, research, documentation, purchasing, and operational projects.
• Build lightweight systems, checklists, and processes that make recurring work more efficient.
• Proactively identify workplace needs and take ownership of unexpected operational issues as they arise.

What We’re Looking For

• Exceptional organization and attention to detail, with the ability to manage multiple priorities.
• A proactive, resourceful approach to solving unfamiliar or time-sensitive problems.
• Clear, professional communication with employees, executives, visitors, building management, and external vendors.
• Comfort working independently and creating structure in a fast-moving environment.
• Proficiency with Google Workspace, Slack, spreadsheets, calendars, and modern workplace tools.
• Sound judgment and discretion when handling sensitive information.
• Experience in office management, workplace operations, facilities coordination, administrative support, hospitality, or a similar role.
• A genuine interest in creating a workplace where people feel welcomed and supported.
• Ability to work onsite in our San Francisco office five days per week and occasionally move or coordinate the movement of workplace equipment.
• Experience working at a fast-growing startup or helping establish or expand an office is a plus, but not required.

Benefits

• Flexible, unlimited paid time off
• Medical, dental, and vision benefits for you and your family
• Life insurance and disability benefits
• 401(k) plan with Coframe match
• Meals covered in the office
• Gym membership
• Commuter benefits

About Us

At Coframe, we are building user interfaces for humans and agents that can self-improve. We call this idea living interfaces.

We are a primarily in-person company based in San Francisco.

We’re backed by Khosla Ventures, Hanabi Capital, Nat Friedman, and others.

We’re growing rapidly and work with an expanding portfolio of enterprise customers.

Our founder previously co-founded a unicorn, and our team consists of competitive programmers, AI PhDs, and several former exited founders.

“You guys are insane.” – OpenAI team

“Coframe makes you feel like you have a team of 100 people.” – Replit team