Workplace Experience Coordinator

StartX Med; San Francisco (CA); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Unlimited PTO

Medical/Dental/Vision

Life Insurance

Disability Benefits

401k with Coframe match

Meals in-office

Gym membership

Job summary

Coframe is seeking a Workplace Experience Coordinator to own daily office readiness in our San Francisco HQ. You will manage space, supplies, onboarding, and events, ensuring a welcoming, efficient environment for a fast-growing team.

Ideal candidates are highly organized, communicative, and proactive, with experience in office operations and facilities coordination. This role is on-site five days a week with potential for scalable processes across teams.

Qualifications

• Exceptional organization and attention to detail across multiple priorities.
• Proactive and resourceful in solving time-sensitive problems.
• Clear, professional communication with employees, executives, vendors and visitors.
• Comfort working independently and creating structure in a fast-moving environment.
• Proficiency with Google Workspace, Slack, spreadsheets, calendars, and modern workplace tools.
• Sound judgment handling sensitive information.
• Experience in office management or facilities coordination.
• Desire to create a welcoming, supportive workplace.
• Ability to work onsite in San Francisco daily and coordinate equipment moves.
• Startup experience a plus, not required.

Responsibilities

• Own daily readiness and organization of the San Francisco office, including workspaces and shared areas.
• Manage office inventory and purchasing of supplies, furniture, computers and monitors.
• Coordinate mail, packages, maintenance, cleaning, access, and facilities requests.
• Serve as primary contact for property management, contractors, vendors, and service providers.
• Manage workspace planning, desk assignments, moves, and new-hire setup including onboarding materials.
• Coordinate onboarding/offboarding with People, leadership, and hiring teams.
• Maintain accurate inventory and asset records.
• Create a welcoming experience for employees and visitors.
• Support team lunches, events, travel, and site visits.
• Assist leadership with scheduling, research, and projects.
• Build lightweight systems and checklists to improve recurring tasks.
• Identify workplace needs and own operational issues as they arise.

Skills

Organization

Proactivity

Communication

Independence

Technical aptitude

Google Workspace

Slack

Spreadsheets

Calendars

Vendor management

Tools

Google Workspace

Slack

Spreadsheets

Job description

About Coframe

Location
SF Bay Area
Employment Type
Full time
Location Type
On-site
Department
People Operations
Compensation

• $65K - $80K

OverviewApplication

About Coframe

At Coframe, we are building a future where user and agent interfaces can adapt, evolve, and personalize themselves. We are generating revenue, growing rapidly, and trusted by companies you definitely know.
Coframe is a primarily in-person company based in San Francisco, well-capitalized with backing from Khosla Ventures, Nat Friedman, the founder of Android, and others. Our team is small and talent-dense, consisting of competitive programmers, former founders (including our founder who previously co-founded a unicorn), and AI researchers from top institutions who have created some of the most popular open-source code generation projects.

About The Role:

As a Workplace Experience Coordinator, you will own the day-to-day operations of our San Francisco office and help make Coframe an exceptional place to work. You will ensure the workplace is organized, functional, and ready for the team while supporting equipment, supplies, onboarding, events, travel, and other operational projects. We are looking for someone who anticipates needs, takes ownership, and creates the systems that will help our workplace scale.

You're a Great Fit If You Have:

• Exceptional organization and attention to detail, with the ability to manage multiple priorities.
• A proactive, resourceful approach to solving unfamiliar or time-sensitive problems.
• Clear, professional communication with employees, executives, visitors, building management, and external vendors.
• Comfort working independently and creating structure in a fast-moving environment.
• Proficiency with Google Workspace, Slack, spreadsheets, calendars, and modern workplace tools.
• Sound judgment and discretion when handling sensitive information.
• Experience in office management, workplace operations, facilities coordination, administrative support, hospitality, or a similar role.
• A genuine interest in creating a workplace where people feel welcomed and supported.
• Ability to work onsite in our San Francisco office five days per week and occasionally move or coordinate the movement of workplace equipment.
• Experience working at a fast-growing startup or helping establish or expand an office is a plus, but not required.

What You’ll Do:

• Own the daily readiness and organization of our San Francisco office, including workspaces, kitchen, conference rooms, and shared areas.
• Manage office inventory and purchasing, including supplies, furniture, computers, monitors, snacks, beverages, and other workplace equipment.
• Coordinate mail, packages, maintenance, repairs, cleaning, building access, and facilities requests.
• Serve as the primary point of contact for property management, contractors, vendors, and service providers.
• Manage workspace planning, desk assignments, office moves, and new-hire setup, including equipment, building access, onboarding materials, and welcome items.
• Coordinate onboarding and offboarding logistics in partnership with People, leadership, and hiring teams.
• Maintain accurate inventory and records for company equipment and workplace assets.
• Create a welcoming experience for employees, candidates, customers, and other visitors.
• Support team lunches, celebrations, company events, offsites, travel, and site visits.
• Assist leadership with scheduling, research, documentation, purchasing, and operational projects.
• Build lightweight systems, checklists, and processes that make recurring work more efficient.
• Proactively identify workplace needs and take ownership of unexpected operational issues as they arise.

Benefits:

• Flexible (Unlimited) Paid Time Off
• Medical, Dental, and Vision benefits for you and your family
• Life Insurance and Disability Benefits
• 401k Plan with Coframe match
• Meals covered in-office
• Gym membership

“You guys are insane.” - OpenAI team

“Coframe makes you feel like you have a team of 100 people.” - Replit team

Coframe is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable federal, state, or local law.

Compensation Range: $65K - $80K