Workplace Experience Coordinator

Coframe Inc.; San Francisco, Northern (CA, KY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible (Unlimited) Paid Time Off

Medical, Dental, and Vision benefits

Life Insurance and Disability Benefits

401k Plan with Coframe match

Meals covered in-office

Gym membership

Job summary

Coframe is seeking a Workplace Experience Coordinator in San Francisco to own daily readiness and operations of the office, ensuring spaces and equipment are organized and maintained. You will manage supplies, onboarding materials, and vendor relationships while supporting events and team needs.

The role requires ensuring a welcoming in-person workplace, coordinating moves, onboarding/offboarding, and building efficient processes in a fast-moving startup environment.

Qualifications

• Excellent organizational skills with ability to manage multiple priorities.
• Proactive approach to resolving unfamiliar or time-sensitive problems.
• Clear, professional communication with employees, executives, visitors, vendors.

Responsibilities

• Own the daily readiness and organization of the SF office, including workspaces, kitchens, conference rooms, and shared areas.
• Manage office inventory and purchasing (supplies, furniture, computers, monitors, snacks, beverages, etc.).
• Coordinate mail, packages, maintenance, repairs, cleaning, building access, and facilities requests.
• Serve as primary contact for property management, contractors, vendors, and service providers.
• Manage workspace planning, desk assignments, moves, and new-hire setup (equipment, access, onboarding materials).
• Coordinate onboarding and offboarding logistics with People, leadership, and hiring teams.
• Maintain accurate inventory and records for equipment and assets.
• Create a welcoming experience for employees, candidates, customers, and visitors.
• Support team events, travel, and site visits.
• Assist leadership with scheduling, research, documentation, purchasing, and ops projects.
• Build lightweight systems and checklists to streamline recurring work.
• Proactively identify needs and own unexpected operational issues.

Skills

Organizational skills

Proactive problem solving

Clear communication

Independent work

Google Workspace

Slack

Tools

Spreadsheets

Calendars

Job description

About Coframe

At Coframe, we are building a future where user and agent interfaces can adapt, evolve, and personalize themselves. We are generating revenue, growing rapidly, and trusted by companies you definitely know.

Coframe is a primarily in-person company based in San Francisco, well-capitalized with backing from Khosla Ventures, Nat Friedman, the founder of Android, and others. Our team is small and talent-dense, consisting of competitive programmers, former founders (including our founder who previously co-founded a unicorn), and AI researchers from top institutions who have created some of the most popular open-source code generation projects.

About the role:

As a Workplace Experience Coordinator, you will own the day-to-day operations of our San Francisco office and help make Coframe an exceptional place to work. You will ensure the workplace is organized, functional, and ready for the team while supporting equipment, supplies, onboarding, events, travel, and other operational projects. We are looking for someone who anticipates needs, takes ownership, and creates the systems that will help our workplace scale.

You're a great fit if you have:

• Exceptional organization and attention to detail, with the ability to manage multiple priorities.

• A proactive, resourceful approach to solving unfamiliar or time-sensitive problems.

• Clear, professional communication with employees, executives, visitors, building management, and external vendors.

• Comfort working independently and creating structure in a fast-moving environment.

• Proficiency with Google Workspace, Slack, spreadsheets, calendars, and modern workplace tools.

• Sound judgment and discretion when handling sensitive information.

• Experience in office management, workplace operations, facilities coordination, administrative support, hospitality, or a similar role.

• A genuine interest in creating a workplace where people feel welcomed and supported.

• Ability to work onsite in our San Francisco office five days per week and occasionally move or coordinate the movement of workplace equipment.

• Experience working at a fast-growing startup or helping establish or expand an office is a plus, but not required.

What You’ll Do:

• Own the daily readiness and organization of our San Francisco office, including workspaces, kitchens, conference rooms, and shared areas.

• Manage office inventory and purchasing, including supplies, furniture, computers, monitors, snacks, beverages, and other workplace equipment.

• Coordinate mail, packages, maintenance, repairs, cleaning, building access, and facilities requests.

• Serve as the primary point of contact for property management, contractors, vendors, and service providers.

• Manage workspace planning, desk assignments, office moves, and new-hire setup, including equipment, building access, onboarding materials, and welcome items.

• Coordinate onboarding and offboarding logistics in partnership with People, leadership, and hiring teams.

• Maintain accurate inventory and records for company equipment and workplace assets.

• Create a welcoming experience for employees, candidates, customers, and other visitors.

• Support team lunches, celebrations, company events, offsites, travel, and site visits.

• Assist leadership with scheduling, research, documentation, purchasing, and operational projects.

• Build lightweight systems, checklists, and processes that make recurring work more efficient.

• Proactively identify workplace needs and take ownership of unexpected operational issues as they arise.

Benefits:

• Flexible (Unlimited) Paid Time Off

• Medical, Dental, and Vision benefits for you and your family

• Life Insurance and Disability Benefits

• 401k Plan with Coframe match

• Meals covered in-office

• Gym membership

“You guys are insane.” - OpenAI team

“Coframe makes you feel like you have a team of 100 people.” - Replit team

Coframe is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable federal, state, or local law.