Operations & Office Coordinator — Events, Travel, & Systems

The HR Manager LLC; San Francisco (CA); On-site; USD 85,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

401K

Job summary

High-Profile Creative & Brand Organization in San Francisco, CA is seeking an Operations Coordinator to manage day-to-day office operations, vendor relationships, and administrative tasks alongside leadership. The role is full-time and in-office, with a focus on organizing systems and improving processes to support a high-performing operations team.

The successful candidate will be highly organized, proactive, and able to thrive in a fast-paced environment, coordinating travel, events, budgeting

Qualifications

• 2-4 years of experience in operations, office coordination, or a comparable administrative role; Bachelor’s degree preferred.
• Exceptional organizational and multitasking skills with meticulous attention to detail and ability to manage competing priorities.
• Highly self-directed with initiative and the ability to work independently in a fast-paced environment.

Responsibilities

• Organize day-to-day office operations and procedures, including supply requisitions, mail/shipping, deliveries, and inventory management.
• Serve as the primary contact for office maintenance, equipment, and facilities-related issues, coordinating with building management and external service providers.
• Manage relationships with office vendors and service providers to ensure reliable, high-quality, cost-efficient service.
• Plan and implement office systems, layouts, and equipment procurement to optimize efficiency and support a productive work environment.
• Coordinate office guests and meetings, including setup, catering, and on-site coordination.
• Support logistics for internal meetings and events and maintain trackers and systems for visibility across operations.

Skills

Organizational skills

Multitasking

Self-directed

Communication

Problem-solving

Attention to detail

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

Google Workspace

Asana

Ramp

Job description

High-Profile Creative & Brand Organization in San Francisco, CA is seeking an Operations Coordinator to manage day-to-day office operations, vendor relationships, and administrative tasks alongside leadership. The role is full-time and in-office, with a focus on organizing systems and improving processes to support a high-performing operations team.

The successful candidate will be highly organized, proactive, and able to thrive in a fast-paced environment, coordinating travel, events, budgeting