Service Operations Administrator

Equipment Depot; Itasca (IL); On-site; USD 36,000 - 48,000; Full time

Job summary

Equipment Depot in Itasca, IL is seeking a detail-oriented clerical assistant to support the service department. You will perform data entry for technician time cards, process invoices, and manage calls and documents daily.

The role emphasizes accuracy, organization, and timely handling of payroll and ERP entries, with responsibilities including scanning, filing, and coordinating with other teams to ensure smooth operation.

Qualifications

• Minimum high school diploma or equivalent.
• Experience with payroll/ERP systems preferred.
• Strong organizational and communication skills.

Responsibilities

• Enter technician time card information into the payroll system
• Post technician times into the ERP
• Answer inbound calls and route to correct department
• Scan service invoices and related documents
• Mail service invoices
• Maintain office supplies
• Process customer/vendor insurance requests
• Perform other clerical duties as assigned

Skills

Data entry

Phone handling

Time management

Clerical skills

Tools

ERP software

Payroll system

Document scanning

Job description

Equipment Depot in Itasca, IL is seeking a detail-oriented clerical assistant to support the service department. You will perform data entry for technician time cards, process invoices, and manage calls and documents daily.

The role emphasizes accuracy, organization, and timely handling of payroll and ERP entries, with responsibilities including scanning, filing, and coordinating with other teams to ensure smooth operation.