Service Admin & Invoicing Coordinator

Equipment Depot Inc.; Pearl (MS); On-site; USD 35,000 - 50,000; Full time

Job summary

Equipment Depot Inc. in Pearl, MS seeks an organized office administrator to support the service department with day-to-day clerical duties. The role requires meticulous data entry, file management, and timely processing of invoices and time records.

You will handle phone routing, document scanning, mailing invoices, and inventory of office supplies while coordinating with management to ensure accurate payroll inputs and compliance with company policies.

Qualifications

• Must have 3+ years of office administration experience.
• Proficient with Microsoft Word and Excel.
• Experience with payroll/timecard entry and ERP systems is preferred.

Responsibilities

• Enter technician time card information into the payroll system.
• Post technician times into the operating system (ERP).
• Answer inbound calls and route to correct department or recipient.
• Scan service invoices and other documents as required.
• Mail all service invoices.
• Office supply control and replenishment.
• Process customer/vendor insurance requests.
• Perform other clerical duties assigned by management.

Job description

Equipment Depot Inc. in Pearl, MS seeks an organized office administrator to support the service department with day-to-day clerical duties. The role requires meticulous data entry, file management, and timely processing of invoices and time records.

You will handle phone routing, document scanning, mailing invoices, and inventory of office supplies while coordinating with management to ensure accurate payroll inputs and compliance with company policies.