Service Coordinator: Scheduling & Admin Support

HVAC R Service Group LLC; Town of Florida (NY); On-site; USD 34,000 - 39,000; Full time

Job summary

Ambient Enterprises is seeking an entry-level Service Coordinator to join our operations team in Florida. The role supports project coordination and performs administrative duties related to operations, with a focus on keeping maintenance schedules and records up to date.

Responsibilities include scheduling service appointments, updating histories and warranties, processing work orders, and coordinating with technicians and clients.

Qualifications

• High school diploma required; associate degree preferred in business or related field.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational, time management, and communication skills.
• Ability to work independently and as part of a team.

Responsibilities

• Schedule and coordinate routine maintenance, repairs, and installation appointments with technicians and clients.
• Maintain detailed records, including maintenance histories, warranties, and service schedules.
• Process work orders and maintenance requests, ensuring proper prioritization and timely completion.
• Maintain preventive maintenance schedules.
• Communicate with clients, contractors, and team members regarding project status and updates.
• Handle administrative tasks such as filing, data entry, and document management.
• Assist in coordinating emergency service calls as needed.

Skills

Organizational skills

Communication skills

Time management

Teamwork

Education

High school diploma

Associate's degree in Business

Tools

Microsoft Office Suite

Job description

Ambient Enterprises is seeking an entry-level Service Coordinator to join our operations team in Florida. The role supports project coordination and performs administrative duties related to operations, with a focus on keeping maintenance schedules and records up to date.

Responsibilities include scheduling service appointments, updating histories and warranties, processing work orders, and coordinating with technicians and clients.