Service Coordinator

Hired by Matrix; Beaverton (OR); On-site; USD 42,000 - 52,000; Full time

Job summary

Hired by Matrix in Beaverton, Oregon, seeks a Service Coordinator for an onsite contract role. The candidate will schedule service appointments, dispatch technicians, and manage work orders, paperwork, and coordination between Sales and Project Managers.

Ideal candidates have 3+ years of admin experience in a service environment, strong MS Office skills, and excellent communication with attention to detail.

Qualifications

• High School Diploma or GED is required.
• 3+ years of admin experience in sales/service industries preferred.
• Proficient with Microsoft Office (Word, Excel, PowerPoint).
• Strong decision-making, organizational, and detail-oriented skills.
• Excellent oral and written communication; ability to use discretion.

Responsibilities

• Schedule appointments and dispatch technicians to maximize productivity.
• Create work orders and provide status to customers; follow up with technicians.
• Verify work orders are completed and closed; review notes and pending items.
• Complete contract and QC paperwork; schedule sub-contractor work.
• Coordinate activities with Sales, Project Managers and technicians; manage paperwork timely.
• Maintain appointment schedules and order materials/equipment; process daily reports.

Skills

MS Office

Data analysis

Dispatching

Scheduling

Communication

Organization

Education

High School Diploma or GED

Tools

ERP systems

Job description

Job Description

Job Description

At-a-Glance:
Are you ready to build your career by joining an international fire and alarm protection company. If so, our client is hiring a Service Coordinator.

Position Type:

• Contract
• Onsite

Required

• High School Diploma or General Education Degree (GED)
• Minimum 3 years of experience performing administrative duties required within a sales or service industry and working knowledge of ERP systems preferred
• Proficient in Microsoft Office (Word, Excel & PowerPoint)
• Experience/Requirements:
• Must possess good decision-making skills, be very organized and detail oriented.
  • Must have excellent oral and written communication.
  • Ability to use discretion.
  • Problem Solving and ability to elevate matters when needed.
  • Data analysis and interpretation skills.
  • Speed and accuracy with attention to detail.
  • Dispatching and scheduling.

Responsibilities

• Essential Duties and Responsibilities:
• Schedule appointments, dispatch technicians for service and inspections as needed to maximize tech productivity.
  • Responsible for creating work orders, providing status to customer and following up with technicians.
  • Confirm work order is completed and/or closed by reviewing all notes and following up on pending items.
  • Complete contract paperwork and QC paperwork.
  • Schedule sub-contractor work.
  • Work with technicians to ensure all paperwork is completed properly within the designated time.
  • Maintain appointment schedules.
  • Order material and equipment.
  • Receive material/equipment and issue material and equipment to technicians.
  • Complete daily reports.
  • Assist in coordinating activities such as scheduling, customer notification and equipment procurement.
  • Conduct physical inventory.
  • Act as a liaison between Sales, Project Managers and technicians.
  • Other duties as assigned.