Scheduling Coordinator

Hired by Matrix, Inc; Nashville (TN); On-site; USD 24,796 - 35,817; Part time

Job summary

Hired by Matrix, Inc is seeking a Scheduling Coordinator to support district administration in an international fire and alarm protection company. This onsite role in Nashville requires organization, reliable communication, and effective scheduling.

The position involves handling administrative duties and coordination across departments. The ideal candidate will have 1-3 years of administrative experience, GED, and strong MS Office skills, with attention to detail and the ability to multitask in

Qualifications

• High School Diploma or GED required.
• 1-3 years of administrative experience in a sales or service industry.
• Proficient in Microsoft Office (Outlook, Word, Excel & PowerPoint).
• Ability to read and interpret documents in English.
• Must possess good decision-making skills, be highly organized and detail oriented.
• Excellent written and oral communication skills.
• Data analysis and interpretation skills.
• Dispatching and scheduling.
• Regularly lift up to 10 pounds and occasionally up to 25 pounds.

Responsibilities

• Support timely and accurate completion of all district administration.
• Duties related to administration, phone coverage, collection duties, and general administrative duties.
• May support warehouse duties.
• Execute procedures to maximize operating efficiency and system controls related to district SOPs.
• Provide backup support for administrative roles within the district including scheduling and reception.
• Work with the District team to support all members for speedy and accurate completion of assignments.
• Coordinate with corporations and provide necessary documentation as requested.
• Check completed work for errors or missing information and obtain needed details.
• Order materials and equipment.
• Complete daily reports as requested.

Skills

MS Office Proficiency

Communication

Multitasking

Education

GED

Tools

ERP systems

Job description

At-a-Glance:

Are you ready to build your career by joining an international fire and alarm protection company. If so, our client is hiring a Scheduling Coordinator.

Position Type:

• Contract


• Onsite

Required

• Minimum Qualifications:
  
  
  
  • High School Diploma or General Education Degree (GED) required.
  
  
  
  


• Experience:
  
  
  
  • 1-3 years of experience performing administrative duties required within a sales or service industry and working knowledge of computer-based ERP systems preferred
  
  
  
  


• Proficient in Microsoft Office (Outlook, Word, Excel & PowerPoint)


• Ability to read and interpret applicable documents, materials, policies, procedures, etc. as presented in English


• Requirements:
  
  
  
  • Must possess good decision‑making skills, be highly organized and detail oriented.
  
  
  • Must have excellent oral and written communication.
  
  
  • Ability to use discretion. Problem Solving and ability to elevate matters when needed.
  
  
  • Data analysis and interpretation skills.
  
  
  • Speed and accuracy with attention to detail.
  
  
  • Dispatching and scheduling.
  
  
  • Must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
  
  
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  
  
  • Must have excellent written and Oral communication Skills
  
  
  • Demonstrates strong computer skills and the ability to work efficiently with technology.
  
  
  • District wide Admin duties
  
  
  • Ability to multitask
  
  
  
  

Responsibilities:

• Responsible for supporting the timely and accurate completion of all district administration.


• Duties related to administration, phone coverage, collection related duties, and general administrative duties.


• May also support warehouse duties.


• Essential Duties and Responsibilities:
  
  
  
  • Execute company procedures and systems to maximize operating efficiency and system controls as it relates to district standard operating procedures.
  
  
  • Provide backup support for administrative roles within the district including scheduling and reception.
  
  
  • Work within the District team to support all members to ensure the speedy and accurate completion of all team assignments.
  
  
  • Responsible for working with corporations & providing necessary documentation as requested.
  
  
  • Check completed work for errors or duplicate information, obtain further information for incomplete documents before submittal or completion of final product
  
  
  • Order material and equipment
  
  
  • Complete daily reports as requested
  
  
  
  

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