Senior Workplace Experience & Operations Lead

Apply; New York, Northern (NY, KY); Hybrid; USD 55,000 - 78,000; Full time

Job summary

Perplexity's New York City office is seeking a Sr. Workplace Coordinator to ensure smooth daily operations, reception, vendor relationships, health & safety compliance, and a polished workplace experience for hundreds of colleagues.

You will open/close the office, manage supplies, organize events, coordinate construction projects, and support teams across the global Workplace group, maintaining a professional and confidential environment.

Qualifications

• 3–5 years in facilities, workplace operations, office administration, or hospitality.
• Proficiency with G-Suite products or ability to learn quickly.
• Excellent organization, planning and prioritization skills.
• Strong ownership and an operational mindset.
• Autonomous work style with multitasking under tight deadlines.
• Willingness to take on ad-hoc projects.
• Excellent communication and confidentiality.
• Genuine passion for supporting others with a positive attitude.
• Attention to detail across processes, space and events.
• Professional demeanor and quiet problem-solving under pressure.

Responsibilities

• Keep the NYC office running with reception, operations, vendor relations and safety compliance.
• Open/close the office daily (8:30am–5:00pm) and assist on special projects or moves.
• Support team mail and package handling and triage deliveries.
• Manage inventory and order office and kitchen supplies within budget.
• Keep the office tidy and polished at all times.
• Create a wonderful workplace experience for employees, visitors, recruits, customers and vendors.
• Plan and coordinate office events, aligning with global Workplace strategy.
• Organize safety communication and building readiness for employees.
• Build relationships with contractors, suppliers, and building staff.
• Coordinate lunches, meetings, team-building events and offsites.
• Assist on-design/construction project coordination and on-site contact.
• Respond to workplace tickets in a timely, kind manner.
• Contribute to ad-hoc projects as time allows.

Skills

Facilities management

Office administration

G-Suite proficiency

Organizational skills

Communication skills

Problem solving

Tools

G-Suite

Job description

Perplexity's New York City office is seeking a Sr. Workplace Coordinator to ensure smooth daily operations, reception, vendor relationships, health & safety compliance, and a polished workplace experience for hundreds of colleagues.

You will open/close the office, manage supplies, organize events, coordinate construction projects, and support teams across the global Workplace group, maintaining a professional and confidential environment.