Senior Workplace & Facilities Coordinator

Perplexity; Northern, New York (KY, NY); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Perplexity's New York City office is seeking a Senior Workplace Coordinator to keep daily operations running, manage vendor relationships, and maintain health and safety compliance. You will open/close the office, support events, and ensure a polished, welcoming environment for employees and guests.

You will coordinate inventory, organize logistics for meetings and offsites, and work with the global Workplace team to align with company-wide standards while fostering a positive, guest-friendly

Qualifications

• 3–5 years in facilities, workplace operations, office administration, or hospitality.
• Proficient with G-Suite or ability to learn quickly.
• Strong organization and planning abilities.
• Ownership mindset with can-do attitude.
• Ability to juggle multiple tasks under tight deadlines.
• Excellent written and verbal communication with confidentiality.
• Passion for supporting others and creating a positive environment.
• Detail-oriented with focus on processes, space, and events.

Responsibilities

• Keep the NYC office running with reception, operations, vendor relationships, and safety compliance.
• Open/close the office daily and support special projects or moves.
• Manage mail, packages, deliveries, and keep them organized.
• Handle inventory and order office/kitchen supplies within budget.
• Keep the office tidy and polished at all times.
• Create a wonderful workplace experience for employees, visitors, and vendors.
• Plan internal and external events aligning with global strategy.
• Coordinate and communicate safety readiness to staff.
• Build relationships with contractors, suppliers, and building management.
• Help coordinate design/construction projects on-site.
• Coordinate and answer workplace tickets promptly.
• Assist with ad-hoc projects as time allows.
• Contribute beyond these responsibilities.

Skills

Facilities experience

Office operations

G-Suite proficiency

Organizational skills

Communication skills

Autonomy

Budget awareness

Hospitality mindset

Tools

G-Suite

Job description

Perplexity's New York City office is seeking a Senior Workplace Coordinator to keep daily operations running, manage vendor relationships, and maintain health and safety compliance. You will open/close the office, support events, and ensure a polished, welcoming environment for employees and guests.

You will coordinate inventory, organize logistics for meetings and offsites, and work with the global Workplace team to align with company-wide standards while fostering a positive, guest-friendly